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Job description

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FACILITIES MANAGEMENT, ADMINISTRATIVE SERVICES

SENIOR ADVISOR, BUDGET AND PLANNING (P5896)


Posted on: December 13, 2019
Deadline: January 9, 2020
Grade: 13

Scope

Reporting to the Manager, Project Administration and has a high degree of interaction with the Director, Administrative Services as well as Associate Vice-President, Facilities Management, the incumbent provides expertise and guidance to all units of Facilities Management on financial planning and control and ensures that the budget objectives of the department are met and consistent with the University budget priorities. He/she has an overall vision of the budget of the organization, is responsible for, and determines the impact of the decisions made by the Management on the budget from short to long term.

Primary responsibilities

  • Request and collect the operating and capital budget needs of the department; Document and prepare reports to support any request of additional funding; Prepare scenarios for the distribution of funding allocated by the University based on the objectives of the Associate Vice-President and Director, Administrative Services; Make the appropriate recommendations.
  • Monitor expenses and encumbrances on all operational budgets and make recommendations; Advise on budget control mechanisms; Track unplanned expenses as they occur, and assess and communicate the impact on budgets, potential financial risks and give strategic advice.
  • Perform regular analytical reviews and issue budget reports to the Management and make recommendations in order to meet budget objectives, best practices, and support in making key budgetary decisions.
  • Prepare and update quarterly forecasts in collaboration with the manager and director of the departments; Prepare incremental projections and reconcile with actuals to track performance; Make recommendations for the use of budget surplus in the respect of the objectives of the Management and suggest ways to resolve any deficits.
  • Assist the Management on decision making related to project transactions (purchase, sale and leasing), construction and renovation of buildings and land; Perform strategic analysis, prepare reports, and make recommendations based on short to long-term impacts on operating and capital budget; Follow the project afterwards to ensure its accountability and make appropriate recommendations to amend the situation if needed.
  • Closely monitors the capital budget planning in order to foresee the eventual impacts on the operating budget, and make appropriate recommendations; Participate in the planning of the capital budget and periodic projections.
  • Develop, prepare and follow any financial indicators required by the Management and suggest improvements and recommendations based on the results.
  • Develop, standardize and implement financial related tools and processes and ensure that these processes are respected; Contribute in the integration of University's tools and systems and plan and prepare systems training.
  • Represent Facilities Management as their financial expert to ensure that their needs and opinions are considered in the implementation, development and maintenance of financial and administrative systems and sit on any committees as needed.
  • Perform other tasks related to the efficient functioning of the Administrative Services department, including the ones related to supporting Procurement activities, the salary expenses and the capital budget.

Requirements

  • Bachelor's Degree in a field related to the primary responsibilities and four to seven years of relevant budget experience and /or financial analysis.
  • Professional Accounting Designation is an asset.
  • Good knowledge (Level 4) of spoken and written English and French in order to communicate effectively with the University employees as well as to draft documentation, correspondence and reports.
  • Good knowledge (Intermediate level) of Word and advanced skills in Excel (ability to create and format spreadsheets, do formulas for budgeting purposes, and develop budget-tracking tools).
  • Knowledge of accounting policies and procedures.
  • Good working knowledge and understanding of a computerized financial system.
  • Excellent organization and prioritization skills, with a demonstrated ability to bring tasks to successful completion on budget and within tight deadlines.
  • Ability to multitask and work under pressure with minimal supervision. Proven ability to collaborate using sound principles and practices in a team environment.
  • Takes initiative and proactively resolves issues; Action oriented to effectively and efficiently respond to events as they arise.
  • Superior leadership, interpersonal and communication skills in order to build strong relationships with stakeholders; Shares knowledge to increase stakeholders' level of skills and expertise.
  • Work effectively in a variety of situations and with various individuals or groups, appreciate different perspectives on an issue, adapt his/her approach to the changes at hand, and accept such changes.
  • Commitment to excellence in providing quality service to internal and external community.
  • Excellent analytical and critical thinking skills. Ability to identify connections between situations and see underlying issues in complex situations.

Salary

$ 76,948.03 - $ 91,917.74 per annum

Union/Association

CUPEU

Interested applicants must submit a curriculum vitae with a covering letter by January 9, 2020. Please click on the How to Apply button below for further instructions.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.

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