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Job description

Candidates will receive an email confirmation when submitting their application online. However, only candidates selected for interviews will be contacted. Please allow one (1) working day from the time you send in your application to receive an email confirmation.


OFFICE OF THE PROVOST

PROJECT COORDINATOR, OFFICE FOR INDIGENOUS DIRECTIONS (P1950)


Posted on: January 31, 2020
Deadline: February 13, 2020
Grade: 12

Scope

Reporting to the Senior Director, Indigenous Directions, the incumbent provides strategic advice, project management and operational activities of the Office for Indigenous Directions. He/she proactively supports the work of the Senior Director, Indigenous Directions, coordinates activities, and organizes all related documentation.

Primary responsibilities

  • Coordinate projects related to the implementation of the Indigenous Directions Action Plan.
  • Research, analyze and keep up to date on emerging Indigenous trends and issues in post-secondary education; provide strategic advice and help build dialogue and consensus on the implementation of the Indigenous Directions Strategic Plan.
  • Prepare and provide written and/or oral briefings for meetings in order to ensure the Senior Director is abreast of matters.
  • Prepare dossiers, including the creation, compilation and analysis of information from multiple sources of input.
  • Manage the public email account, and respond to, or re-direct inquiries accordingly.
  • Coordinate the review of and respond to daily incoming inquiries and, in a timely manner, bring forward any pertinent items to the attention of the Senior Director; make recommendations on appropriate actions and responses.
  • Compose communication (letters, e-mails, memos, fax responses, reports) and follow up on related matters.
  • Liaise with external organizations and stakeholders such as other post-secondary institutions and community organizations.
  • Develop, plan, coordinate, monitor and manage different projects, activities and special events simultaneously.
  • Maintain “bring-forward and follow-up” systems for proper management of documents; organize and maintain confidential files.
  • Liaise with and maintain a close working relationship with the members of the Indigenous Directions Leadership Council and associated Working Groups and other Concordia units.
  • Manage content of the Indigenous Directions Hub; recommend and establish mechanisms and processes to regularly inform internal and external stakeholders on Indigenous Directions activities to build awareness and engage participation.
  • Plan and organize institutional, special events, and conferences sponsored by the Office for Indigenous Directions; maintain a registry of all associated activities, participants, and timelines.
  • Ensure that electronic and paper documents are filed and/or properly stored in accordance with University policies; manage confidential and sensitive documents and dossiers.
  • Oversee the hiring and supervision of student workers.
  • Contribute to preparation of reports, including detailed account of consultations carried out, project activities delivered, analysis of trends, costs, recommendations, priorities, objectives, valuable information for effective planning.

Requirements

  • Bachelor Degree in a field relevant to the primary responsibilities and two to four years related experience.
  • Knowledge of the University environment and of the Quebec higher education system desirable.
  • Significant experience working with the Indigenous Peoples of Canada.
  • Experience in providing advice and support to senior management.
  • Experience in project and event planning, organization and delivery.
  • Good knowledge (Level 4) of spoken and written English and French in order to deal with complex situations in both official languages; knowledge of an Indigenous language is an asset.
  • Good knowledge of (Intermediate Level) of Microsoft Excel and Word.
  • Excellent interpersonal, facilitation, organizational, communication, and team-building skills.
  • Capacity to engage members of diverse communities and skilled in a variety of consultation techniques, protocols, and strategies.
  • Aptitude to work in a customer/service-oriented environment as both a member of a team and independently.
  • Superior ability to maintain a high degree of professionalism and discretion.
  • Diligent attention to detail.

Salary

$70,939.46 - $84,736.95 per annum

Union/Association

CUPEU

Interested applicants must submit a curriculum vitae with a covering letter by February 13, 2020. Please click on the How to Apply button below for further instructions.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.

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