Skip to main content


Job description

Candidates will receive an email confirmation when submitting their application online. However, only candidates selected for interviews will be contacted. Please allow one (1) working day from the time you send in your application to receive an email confirmation.



Posted on: June 3, 2020
Deadline: June 16, 2020
Grade: 6


This posting represents a maternity-leave replacement effective until June 1, 2021.


Reporting to the Director, University Secretariat with a dotted line to the University Archivist, the incumbent supports members of the office of the University Secretariat with their paper and electronic filing needs.

Primary responsibilities

  • Analyze hard-copy and electronic documents received or generated by members of the office for filing, retention and destruction purposes.
  • Sort, file and organize hard-copy and electronic documents following the Records Classification and Retention Plan (RCRP).
  • Inventory current hard-copy files and reorganize filing cabinets according to the RCRP.
  • Ensure the proper transfer of inactive records to storage facility; liaise with the Records Management Assistant for shipment of archive boxes.
  • File current and backlog documents (hard-copy and electronic) according to the RCRP. Open and close hard-copy and electronic files as required.
  • Enter all data into the document management software.
  • Liaise with the Records Management and Archives unit to remain current on institutional records management development, priorities and standards.
  • Digitize hard-copy of documents for retention purposes in accordance with the highest record management standards.


  • Attestation of Collegial Studies (ACS) in Office systems or in a field relevant to the primary responsibilities and two to four years of pertinent work experience.
  • Good knowledge (level 4) of spoken and written English and French in order to analyze and accurately summarize documents of varied complexity, to communicate with clients and consultants and to respond with sensitivity to queries.
  • Good knowledge (Intermediate level) of Word and Excel in a Windows environment. Knowledge of Documentum an asset.
  • Very good organizational and interpersonal skills; ability to work independently and in a team environment.
  • Service and solution oriented individual with initiative and resourcefulness using courtesy, judgment and a positive and professional attitude with end-users.
  • Ability to work with a high degree of accuracy and discretion.
  • Physical ability as attested by successful completion of medical evaluation to the University’s satisfaction. (e.g.: to lift, carry and move, without assistance, up to 11 kg (25lbs)).


$23.79 - $28.35 per hour



Interested applicants must submit a curriculum vitae with a covering letter by June 16, 2020. Please click on the How to Apply button below for further instructions.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.

Back to top Back to top

© Concordia University