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Job description

Candidates will receive an email confirmation when submitting their application online. However, only candidates selected for interviews will be contacted. Please allow one (1) working day from the time you send in your application to receive an email confirmation.


UNIVERSITY ADVANCEMENT

COORDINATOR, ADVANCEMENT (P5839)


Posted on: May 28, 2021
Deadline: June 10, 2021
Grade: 10
Campus: SGW

Scope

Reporting to the Principal Director of Development in the Faculty of Fine Arts, the incumbent is responsible for providing support to the Development team in all aspects of strategic fundraising; they participate in the development of strategies with the assigned fundraiser to help facilitate and monitor the qualification, cultivation, solicitation and stewardship activities; and they provide coordination support to donor funded projects within the faculty.

Primary responsibilities

  • Support the assigned development team in all aspects of donor/prospect strategies.
  • Participate in the development of fundraising communications materials for the faculty team and craft/ proof-read documents and publications.
  • Participate in the planning, organization and follow-up of meetings, relevant committees, activities, events and programs initiated by the faculties or UA units as requested by the Principal Director.
  • Maintaining information in the alumni/donor database including ensuring data integrity through monitoring the dashboard and scorecards and ensuring adherence to defined data entry standards.
  • Support the Development team and the DES team in the drafting of gift agreements and other donor-related materials; work in collaboration with DES to ensure timely delivery of annual impact reports.
  • Process gift entry forms, gift adjustments, expense reports, invoices, cheque requisitions, travel and promotional arrangements.
  • Coordinate queries for AIS reports and retrieval info from the data base for projects.
  • Adhere to Prospect Management guidelines and effectively use the established Dashboards.
  • On behalf of the Development team, regularly enter contact reports, follow-up actions and updates to prospect solicitations into the alumni/donor database for the benefit of all users and the institutional memory; extract information including biographical profiles, prospect pipeline and other related reports.
  • Perform other duties in support of the unit.

Requirements

  • Bachelor’s degree in a related field and one to two years work experience, ideally in fundraising, community engagement or communications.
  • Good knowledge (Level 4) of spoken and written English and French language skills to communicate information effectively and clearly.
  • Good knowledge (Intermediate level) of Word, Excel, PowerPoint and Outlook.
  • Ability to manipulate and retrieve data in a database structure; excellent knowledge of on-line retrieval services and internet search tools.
  • Familiarity with standard references and development research techniques.
  • Ability to analyze and synthesize information in a deadline-oriented environment.
  • Superior interpersonal communication skills, both verbal and written, as well as excellent listening and interpretive skills.
  • Proven ability to interact in a professional manner and build positive relationships with stakeholders and team members.
  • Ability to remain positive and confident under pressure and the ability to exercise judgment within established guidelines.
  • Ability to work independently and as a team member.
  • Excellent problem-solving skills with the ability to initiate and apply creative solutions; superior organizational skills.
  • Ability to maintain confidentiality and a keen sense of integrity and professionalism.
  • Demonstrated attention to accuracy and excellent judgment.

Salary

$ 63,516.44 - $ 75,863.51 per annum

Union/Association

CUPEU

Interested applicants must submit a curriculum vitae with a covering letter by June 10, 2021. Please click on the How to Apply button below for further instructions.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.


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