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Job description

Candidates will receive an email confirmation when submitting their application online. However, only candidates selected for interviews will be contacted. Please allow one (1) working day from the time you send in your application to receive an email confirmation.



Posted on: September 7, 2021
Deadline: September 20, 2021
Grade: 13
Campus: SGW


Amended repost. This posting represents a full-time maternity leave replacement of 14 months (possibility of extension).


Reporting to the Senior Director, Procurement Services, the incumbent is a resource person for the office of Research regarding Property, Operation related services, Materials contracts, and Special projects. Starting from the material requirements determined by the Research team, the incumbent determines and devises procurement strategies to best meet these requirements. The incumbent, located in the Research department, receives procurement requirements and priorities from the Director of Administration, Research.

Primary responsibilities

  • Research information on market structure, conditions and material availability; pre-qualify sources of supply and develop alternate sources including performance verification and vendor evaluation criteria, evaluate products and recommend standards for commonly used items or services when appropriate.
  • Prepare public tenders and ensure compliance with the requirements of the “Loi sur les Contrats des Organismes Publics” (LCOP).
  • Plan, organize and execute the acquisition process for goods and services within delegated authority, specifically purchases of research related equipment and material in conjunction with representatives of the Research Office.
  • Ensure that the acquisition process is competitive and complies with the appropriate University’s policies and procedures and is conducted within the professional code of ethics.
  • Advise members of the University regarding policies, procedures and responsibilities of the department relative to the community.
  • Develop, in conjunction with internal customers, contracting strategies and techniques to optimize the acquisition process for the specific class of goods and services required.
  • Pursue opportunities to explore new supplier relationships such as long term partnerships agreements, reverse marketing, vendor development and revenue generating agreements.
  • Conduct competitive bid processes; prepare tender and request for proposal documents, make economic and vendor selection analyses and develop and award contracts.
  • Develop sound knowledge on product development and technology regarding materials and services of present and future interest to the university, and make recommenda¬tions in close cooperation with the client department.
  • Negotiate the sale of surplus and obsolete material upon proper disposition approval.
  • Negotiate and administer contracts directly with suppliers in formal and informal situations, to ensure compliance and resolve any contract issues which may arise.
  • Support contract administrators to ensure compliance and supplier performance, and resolve any issues, which any arise in relation to the agreement.


  • Bachelor’s degree in Commerce or Economics or in other fields pertinent to the primary responsibilities, with four to seven years of related work experience as a Senior Buyer.
  • Experience working with LCOP regulations, CFI (Canadian Foundation for Innovation) requirements and granting agencies rules and regulations highly desirable.
  • Procurement certifications (Supply Chain Management Association) and attestation as Selection Committee Secretary provided by Secrétariat du Conseil du Trésor desirable.
  • Experience working in an integrated computerized environment; experience working in a University Environment an asset.
  • Good knowledge (Level 4) of spoken and written English in order to communicate with clients and suppliers, write correspondence and reports, and prepare tenders and contracts; good knowledge (Level 4) of spoken French in order to communicate with vendors and suppliers and basic knowledge (Level 3) of written French to write routine correspondence.
  • Good knowledge (Intermediate level) of Excel (to create and modify spreadsheets and charts and to enhance worksheets) and Word (to create and format documents). Knowledge and work experience with Banner and Millennium software an asset.
  • Working knowledge of purchasing information systems applications.
  • Excellent negotiation skills and sound business judgement.
  • Excellent interpersonal skills, ability to work independently and in a team environment and to interact effectively with internal and external communities.
  • Outstanding organizational skills and the ability to prioritize work and to perform well under pressure.


$81,001.35 – $96,759.60 per annum



Interested applicants must submit a curriculum vitae with a covering letter by September 20, 2021. Please click on the How to Apply button below for further instructions.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

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