Concordia University



Job description

Candidates will receive an email confirmation when submitting their application online. However, only candidates selected for interviews will be contacted. Please allow one (1) working day from the time you send in your application to receive an email confirmation.



Posted on: January 30, 2020
Deadline: February 12, 2020
Grade: 7


Reporting to the Supervisor, Undergraduate and Graduate Service Teams, the incumbent performs the assessment and follow-up of graduation applications and maintains undergraduate student records.

Primary responsibilities

  • Evaluate graduation applications and determine whether the applicant has satisfied all requirements to obtain a certificate or degree including the identifying of potential candidates for graduation prizes; update the advisement report on the Student Information System (SIS) as required.
  • Review and update the student record using the SIS and correct errors that are identified.
  • Ensure that all supporting documents required for an undergraduate student’s file are obtained from the appropriate sources and are collated in a readily retrievable and approved standard format in a timely manner.
  • Respond to requests from undergraduate students, faculty and staff; refer students to appropriate sources as required.
  • Confer with academic departments with regards to undergraduate student record and graduation related matters.
  • Compute the Final Graduation Grade Point Average and the Assessment Grade Point Average for students, faculty and staff.
  • Build Undergraduate Independent, Visiting and Exchange student programs; process Interuniversity (INTU) courses, late registration, DNEs, DISCs and program withdrawals, etc.
  • Process documents related to graduation and/or letter requests in accordance with established guidelines; including coding on SIS, barcoding the documents and preparing them for scanning.
  • Perform other duties in support of the operation of the unit.


  • Diploma of Collegial Studies (two year pre-university DEC) and two to four years of related work experience.
  • Good knowledge (Level 4) of spoken and written English in order to communicate effectively with students, staff and faculty; basic knowledge (Level 3) of spoken French to respond to general inquiries.
  • Basic knowledge of Word (to create documents) and Excel (to filter and sort data).
  • Excellent interpersonal and communication skills with the ability to deal firmly but politely with students and other concerned parties.
  • Ability to multitask and work under pressure with frequent interruptions.
  • Keen attention to details.
  • Sensitivity to students’ concerns.
  • Aptitude to work in a service-oriented environment as both a member of a team and independently.


*Please note this is a Pay Equity designated position PE247-14A and that the associated salary range is $25.27 to $30.00 per hour.



Interested applicants must submit a curriculum vitae with a covering letter by February 12, 2020. Please click on the How to Apply button below for further instructions.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.

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