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Job description

Candidates will receive an email confirmation when submitting their application online. However, only candidates selected for interviews will be contacted. Please allow one (1) working day from the time you send in your application to receive an email confirmation.



Posted on: April 23, 2021
Deadline: May 6, 2021
Grade: 10
Campus: SGW


Reporting to the Manager, Student Life and Special Projects, the incumbent plans and coordinates special projects and events, under the responsibility of the Dean’s Office. They are also responsible for documentation, information and promotional materials needed for JMSB special projects and events.

Primary responsibilities

  • Plan and coordinate special projects and faculty events, including planning, advertising, attendance of events, etc.
  • Gather event-related information, prepare and send invitations, negotiate all catering contracts, book venues and entertainment, coordinate general publicity and terms and conditions for event orders.
  • Act as primary liaison with suppliers and vendors for all event related acquisition of goods and services, as well as other departments within the University.
  • Design original graphic material and approaches to be used for JMSB events and special projects.
  • Research and order JMSB promotional material and supplies.
  • Promote and advise JMSB faculty and staff on the use of graphic promotional material.
  • Coordinate the hiring and scheduling of staff for the MB Building Information Desk.
  • Organize special JMSB committees (e.g. Dean’s Awards, Beta Gamma Sigma, Best of the Best, etc.); coordinate and attend meetings, take notes, follow up on action plans and provide advice and support.
  • Perform other tasks assigned by the Dean and/or the Director, Student Life and Special Projects.


  • Diploma of Collegial Studies (3 year technical DEC) and two to four years of related experience in event planning, marketing, communication, media, or sales environment.
  • Good knowledge (level 4) of spoken and written English and French, in order to prepare correspondence and documentation and to provide detailed and general information.
  • Advanced knowledge of Word, Excel, PowerPoint, InDesign and Adobe (Photoshop, Illustrator, etc.) to be able to design and produce events materials.
  • Knowledge of web content management systems, an asset.
  • Working knowledge of social media networks.
  • Excellent organizational, interpersonal, and communication skills.
  • Demonstrated experience in a fast-paced, service oriented environment.
  • Ability to set priorities, meet deadlines and work under pressure.
  • Proven ability to participate actively in a team environment.
  • Ability to work outside normal operating hours (evenings and occasional weekends), with a typical frequency of two to four times per month.


$31.99 to $38.52 per hour



Interested applicants must submit a curriculum vitae with a covering letter by May 6, 2021. Please click on the How to Apply button below for further instructions.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

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