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Job description

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FINE ARTS, DEAN’S OFFICE

DIRECTOR, OFFICE OF THE DEAN AND FACULTY OPERATIONS (P2421B)


Posted on: February 3, 2020
Deadline: February 14, 2020
Grade: 16

Scope

Reporting to the Dean, Faculty of Fine Arts, the incumbent provides on-going Faculty-wide leadership, counsel and guidance on operational and administrative issues to staff and management. He/she serves as a leader and as primary contact for all administrative and personnel issues and procedures for academic units reporting directly to the Dean’s Office.

Primary responsibilities

  • Keep informed of all matters affecting the Office of the Dean, including but not limited to academic and non-academic personnel, budget, curriculum, student affairs, facilities; develop a holistic perspective and make recommendations and execute plans to mobilize resources and facilitate workflows as needed.
  • Manage all non-academic personnel issues in the Faculty of Fine Arts, and oversee the coordination for academic personnel issues including compliance with collective agreements and University and Faculty policies; advise the Dean and fine arts units concerning best practices on faculty administration.
  • Manage staff in the Office of the Dean and provide leadership to ensure smooth and efficient operations through research and analysis; brief the Dean on staffing needed to support strategic objectives of the Faculty.
  • Participate in the analysis and development of non-curricular partnership proposals that elevate the Faculty’s reputation and visibility; evaluate resource and policy implications with input from Dean’s office and University staff.
  • Assess staffing needs and coordinate professional development for Fine Arts staff in association with the units, Associate Deans and the Dean; coordinate workflow with the Communications Advisor and Financial and Planning Officer on behalf of the Dean.
  • Directly oversee the Manager of Information and Media Technology; Oversee and establish the priorities of the Information and Media Technology portfolio and plan the nature and scope of this support area.
  • Coordinate consistent administration and implementation of university and Faculty policies and procedures including IT and facilities-related issues in liaison with the Associate Deans and other units.
  • Responsible for the visioning, development, implementation and management of effective and consistent faculty-wide policies, strategies and administrative operations; evaluate internal processes, their effectiveness and implement improvements as needed.
  • Collaborate with Employment Relations and Human Resources offices in the management of dossiers involving personnel matters
  • Manage projects and ensure that resources are mobilized and deployed so that strategic academic objectives are met within the context of available resources; lead special, confidential and sensitive projects.
  • Oversee and coordinate on behalf of the Dean development of presentations, reports and other essential planning processes.
  • Act on behalf of the Dean or FoFA’s designate on committees, and advocate for the Faculty as needed.
  • Manage and coordinate internal governance procedures and provide preparation and support for faculty committees including, Faculty Council and Deans and Chairs.
  • Chair monthly meetings with Fine Arts departmental managers to support Faculty administration; inform staff of Faculty and University-wide initiatives to integrate departmental activities into the Faculty’s future directions in alignment with the University’s mission and objectives.

Requirements

  • Bachelor’s degree in a field related to the primary responsibilities and more than seven years of related work experience, with at least four years in a managerial role
  • Master’s degree in a relevant field desirable.
  • Good spoken knowledge (Level 4) of spoken and written English and French to express opinions in a sensitive manner and to formulate persuasive arguments, and to draft reports and letters for signature by the Dean.
  • Basic knowledge of Word and PowerPoint to format correspondence, reports, and presentations; good knowledge (Intermediate Level) of Excel to produce reports and statistics, and to develop and maintain databases.
  • Demonstrated supervisory and managerial skills; superior problem solving, negotiating, and organizational skills.
  • Discretion, accuracy, attention to detail and good judgment; superior analytical and thinking skills.
  • Effective, dynamic, and collegial communicator; proven leadership and team-building abilities.
  • Experience in developing and managing budgets effectively.
  • Excellent analytical and critical thinking skills, excellent decision-making instincts, and ability to see the big-picture and its component parts
  • Ability to prioritize tasks and work in a complex and fast-paced environment; at ease working cross-functionally.
  • Ability to work under pressure and meet deadlines; availability to work irregular hours if required.
  • Superior problem solving skills and the demonstrated ability to present practical solutions to identified problems.

Salary

$100,858.00- $ 116,984.00 per annum

Union/Association

ACUMAE

Interested applicants must submit a curriculum vitae with a covering letter by February 14, 2020. Please click on the How to Apply button below for further instructions.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.

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