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Job description

Candidates will receive an email confirmation when submitting their application online. However, only candidates selected for interviews will be contacted. Please allow one (1) working day from the time you send in your application to receive an email confirmation.



Posted on: February 3, 2020
Deadline: February 14, 2020
Grade: 16


Reporting to the Dean, Faculty of Fine Arts, the incumbent provides on-going Faculty-wide leadership, counsel and guidance on operational and administrative issues to staff and management. He/she serves as a leader and as primary contact for all administrative and personnel issues and procedures for academic units reporting directly to the Dean’s Office.

Primary responsibilities

  • Keep informed of all matters affecting the Office of the Dean, including but not limited to academic and non-academic personnel, budget, curriculum, student affairs, facilities; develop a holistic perspective and make recommendations and execute plans to mobilize resources and facilitate workflows as needed.
  • Manage all non-academic personnel issues in the Faculty of Fine Arts, and oversee the coordination for academic personnel issues including compliance with collective agreements and University and Faculty policies; advise the Dean and fine arts units concerning best practices on faculty administration.
  • Manage staff in the Office of the Dean and provide leadership to ensure smooth and efficient operations through research and analysis; brief the Dean on staffing needed to support strategic objectives of the Faculty.
  • Participate in the analysis and development of non-curricular partnership proposals that elevate the Faculty’s reputation and visibility; evaluate resource and policy implications with input from Dean’s office and University staff.
  • Assess staffing needs and coordinate professional development for Fine Arts staff in association with the units, Associate Deans and the Dean; coordinate workflow with the Communications Advisor and Financial and Planning Officer on behalf of the Dean.
  • Directly oversee the Manager of Information and Media Technology; Oversee and establish the priorities of the Information and Media Technology portfolio and plan the nature and scope of this support area.
  • Coordinate consistent administration and implementation of university and Faculty policies and procedures including IT and facilities-related issues in liaison with the Associate Deans and other units.
  • Responsible for the visioning, development, implementation and management of effective and consistent faculty-wide policies, strategies and administrative operations; evaluate internal processes, their effectiveness and implement improvements as needed.
  • Collaborate with Employment Relations and Human Resources offices in the management of dossiers involving personnel matters
  • Manage projects and ensure that resources are mobilized and deployed so that strategic academic objectives are met within the context of available resources; lead special, confidential and sensitive projects.
  • Oversee and coordinate on behalf of the Dean development of presentations, reports and other essential planning processes.
  • Act on behalf of the Dean or FoFA’s designate on committees, and advocate for the Faculty as needed.
  • Manage and coordinate internal governance procedures and provide preparation and support for faculty committees including, Faculty Council and Deans and Chairs.
  • Chair monthly meetings with Fine Arts departmental managers to support Faculty administration; inform staff of Faculty and University-wide initiatives to integrate departmental activities into the Faculty’s future directions in alignment with the University’s mission and objectives.


  • Bachelor’s degree in a field related to the primary responsibilities and more than seven years of related work experience, with at least four years in a managerial role
  • Master’s degree in a relevant field desirable.
  • Good spoken knowledge (Level 4) of spoken and written English and French to express opinions in a sensitive manner and to formulate persuasive arguments, and to draft reports and letters for signature by the Dean.
  • Basic knowledge of Word and PowerPoint to format correspondence, reports, and presentations; good knowledge (Intermediate Level) of Excel to produce reports and statistics, and to develop and maintain databases.
  • Demonstrated supervisory and managerial skills; superior problem solving, negotiating, and organizational skills.
  • Discretion, accuracy, attention to detail and good judgment; superior analytical and thinking skills.
  • Effective, dynamic, and collegial communicator; proven leadership and team-building abilities.
  • Experience in developing and managing budgets effectively.
  • Excellent analytical and critical thinking skills, excellent decision-making instincts, and ability to see the big-picture and its component parts
  • Ability to prioritize tasks and work in a complex and fast-paced environment; at ease working cross-functionally.
  • Ability to work under pressure and meet deadlines; availability to work irregular hours if required.
  • Superior problem solving skills and the demonstrated ability to present practical solutions to identified problems.


$100,858.00- $ 116,984.00 per annum



Interested applicants must submit a curriculum vitae with a covering letter by February 14, 2020. Please click on the How to Apply button below for further instructions.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.

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