Concordia University

Job description

Candidates will receive an email confirmation when submitting their application online. However, only candidates selected for interviews will be contacted. Please allow one (1) working day from the time you send in your application to receive an email confirmation.



Posted on: September 6, 2019
Deadline: September 19, 2019
Grade: 10


Reporting to the Manager of Operations, School of Graduate Studies, and functionally to the Academic Code Administrator for code-related matters, the incumbent acts as a resource person for Graduate curriculum proposals and the Academic Code of Conduct and plays a crucial role in coordinating and supporting the administrative activities of that office.

Primary responsibilities

  • Provide administrative support for academic governing bodies (such as Council and the Graduate Curriculum Committee): schedule meetings, coordinate distribution of meeting materials, prepare agendas, maintain contact lists, record minutes, maintain filing system, etc.
  • Receive and review curriculum proposals for completeness; in collaboration with representatives for the Faculties’ associate deans’ offices, ensure that curriculum documents are properly edited prior to moving to the next stage in the University’s approval process.
  • Update databases with approved curriculum, academic regulations, policies and other approved material in accordance with established procedures.
  • Respond to inquiries based upon a thorough knowledge of graduate curriculum policies and procedures.
  • Act as coordinating liaison for BCI site visits for all new programs; this includes coordinating with all stakeholders (external evaluators, BCI staff, Provost, VPRGS, Faculty Dean and Dean of graduate studies, Department Chair and GPD, program faculty, etc..) scheduling the meeting, drafting correspondence, organizing travel and preparing expense claims, etc.
  • Schedule all interviews related to Academic Code of Conduct incident reports; draft sanction letters on behalf of the Academic Code Administrator, ensure the timeline is respected as per regulations; maintain all files and correspondence as required. Liaise with the Office of the Registrar and the Office of Student Tribunals on Academic Code of Conduct cases.
  • Administer and provide guidance with respect to Academic Code of Conduct inquiries and ensure compliance with process related to both informal and formal complaints and appeals accordingly. Prepare annual report on graduate code cases for Council and for the Office of the Secretary General.
  • Perform other related duties as required.


  • Diploma of Collegial Studies (3 year Technical DEC) and 4-7 years related experience.
  • Good knowledge (Level 4) of spoken and written English in order to provide university members with detailed information and write correspondence on behalf of the Associate Deans and various committees; and good knowledge (Level 4) of spoken and written French (Level 4), in order to communicate in writing and in person with BCI and MEES.
  • Excellent oral and written communications skills.
  • High degree of judgment applicable to handling sensitive policy issues and personal issues, such as student appeals.
  • Proficiency in English grammar, spelling and punctuation; excellent attention to detail for document editing.
  • Basic knowledge of Word (to create and format documents).
  • Proven writing, analytical, and organization skills with the ability to take initiative and work independently as well as in a team.
  • Proven ability to within strict deadlines.
  • Proven ability to work with faculty members and administrators, and to deal with sensitive and confidential matters.
  • Training and/or experience in writing minutes and succinct summaries of complex proceedings.
  • Proven ability to work collaboratively across sectors.


$31.18 to $37.54 per hour



Interested applicants must submit a curriculum vitae with a covering letter by September 19, 2019. Please click on the How to Apply button below for further instructions.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.

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