Concordia University

Job description

Candidates will receive an email confirmation when submitting their application online. However, only candidates selected for interviews will be contacted. Please allow one (1) working day from the time you send in your application to receive an email confirmation.



Posted on: July 19, 2019
Deadline: August 1, 2019
Grade: 10


Reporting to the Chair, the incumbent effectively and efficiently manages the day-to-day operations of the Department and the Chair’s office including the coordinating the work for committees and projects, and preparing academic scheduling.

Primary responsibilities

  • Coordinate the daily operation of the department by responding to routine queries on behalf of the chair and bringing to the Chair’s attention non-routine issues requiring direct participation.
  • Prepare and process all aspects related to personnel issues (i.e., tenure, sabbatical leave, promotion, contract renewal, workload, new hires, cdi, merit etc.) ensuring that deadlines are met and that collective agreement requirements are respected; sensitize the Chair to important upcoming decisions.
  • Organize and participate in the Department Part-Time Hiring Committee meetings, compile necessary data and carry out the resulting decisions.
  • Coordinate and prepare the academic schedules (workload) and course timetables for full-time and part-time faculty members maintaining the accuracy of the assignments throughout the frequent changes to the schedule and instructors’ workloads.
  • Coordinate department interactions with CUFA, CUPFA and TRAC, ensure the proper administration and implementation of the guidelines, policies and regulations under the collective agreements.
  • Collect and prepare relevant information required for special projects initiated at either the Faculty or University level. (e.g., accreditation process, departmental and/or faculty appraisals, undergraduate curriculum review, etc.).
  • Monitor and maintain the departmental operating budget, verifying expenses with monthly budget allocation and ensure the proper implementation of budgetary procedures and policies.


  • Diploma of College Studies (3-year professional program) in Office Administration and two to four years of relevant work experience.
  • Knowledge of Concordia university operations, policies and of the CUFA, CUPFA and TRAC collective agreements desirable
  • Ability to work under pressure, take initiative and work independently.
  • Good knowledge (level 4) of spoken and written English in order to provide information to students and to prepare reports. Basic knowledge (level 3) of spoken French in order to provide information to the general public.
  • Good knowledge (intermediate level) of Word, Excel, FRIS and SIS.


$31.18 – $37.54 per hour



Interested applicants must submit a curriculum vitae with a covering letter by August 1, 2019. Please click on the How to Apply button below for further instructions.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.

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