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OFFICE OF THE PROVOST
ASSISTANT, IMMIGRATION AND INCLUSION (P1976)
Deadline: July 31, 2019
Reporting to the Manager, Academic Leadership and Inclusion, the incumbent provides logistic and administrative support to the Office of the Vice-Provost, Faculty Development and Inclusion on issues pertaining to immigration, academic leadership and equity, diversity and inclusion. They will serve as a welcoming point and resource for academic visitors and dependents of non-Canadian faculty and staff.
- Prepare drafts of legally binding documents such as invitation letters, agreements, presentations, contracts and format draft policies and other documents; review and proofread documents and correspondence to ensure compliance with procedures, adherence to policy and grammatical usage.
- Ensure rigorous formatting standards for legal instruments and forms, gather all relevant documentation for immigration application materials prepared by the Specialist; assess completeness and readiness for said review and ensure follow-up as needed.
- Perform various administrative duties: screen and handle incoming telephone calls, correspondence and emails, handle confidential files, sensitive documents and incoming mail on a daily basis; draft responses for the Vice-Provost, Manager and Specialist or respond directly on routine matters.
- Act as liaison between internal and external clients for various tasks.
- Identify and assess the different aspects of documents and correspondence in order to properly manage immigration files and ensure that appropriate follow-through is taken—such as printing, filing and archiving in a computer database.
- Prepare information sessions, pamphlets and websites on topics such as settling at Concordia and in Montreal, Quebec and Canada (i.e., housing, health insurance, Concordia services, etc.).
- Serve as a welcoming point and resource for external speakers—including senior leaders from within and outside the university—participating in leadership development programming, including assisting said speakers with travel and accommodation.
- Prepare files, documents and materials for training sessions, presentations and special projects; participate in the development and delivery of information sessions for faculty members and senior university leaders.
- Perform online research on issues of relevance to the portfolio (i.e.: immigration; equity, diversity and inclusion; human rights legislation; and, provincial and federal regulations).
- Diploma of Collegial Studies (3-year technical program) in a field pertinent to the primary responsibilities with four to seven years of relevant experience in university administration or legal practice.
- Familiarity with legal or policy environment, including legal language and drafting desirable.
- Experience working with senior university administrators and faculty members is an asset.
- Good spoken French and English (Level 4) in order to write and edit correspondence, provide and interpret detailed information, and deal with complex situations in both official languages.
- Good knowledge (Intermediate Level) of Outlook and Excel and Word.
- Excellent communication, organizational and interpersonal skills: tact, diplomacy, resourcefulness, sound judgment, initiative and ability to multitask.
- Ability to report to multiple stakeholders, clear sense of professional boundaries and marked ability to prioritize.
- Familiarity engaging with high-profile guests and visitors.
- Excellent reviewing and editing skills; meticulous attention to detail.
- Uncompromising discretion and confidentiality.
- Service-oriented demeanour.
- Ability work outside normal work hours for events.
$28.76 - $34.63 per hour
Interested applicants must submit a curriculum vitae with a covering letter by July 31, 2019. Please click on the How to Apply button below for further instructions.
IMPORTANT: The language and computer skills of short-listed candidates will be tested.
Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.
- Working at Concordia
- Current opportunities
- Employment equity
- Immigration guide for faculty
- Current opportunities