Concordia University

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Job description

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UNIVERSITY ADVANCEMENT (UA)

MANAGER, ADMINISTRATION AND TALENT MANAGEMENT (C1931)


Posted on: July 30, 2019
Deadline: August 12, 2019
Grade: N/A

Note

This posting represents a full-time indeterminate contract.

Scope

Reporting to the Vice President, Advancement and indirectly to the Senior Director, Advancement Services, the incumbent builds, develops and retains a high performing advancement team to support the goals of the University through alumni engagement and fundraising. He/she directs the Talent Management program for UA, the office administration and departmental projects.

Primary responsibilities

  • Develop Talent Management strategies and approaches to create a high-performing workforce with a commitment to hire, manage, develop, recognize and retain talented employees.
  • Design and implement programs for performance management, leadership development, employee assessment, and succession planning; design and implement metrics to develop recruitment/retention strategies that will reduce turnover and increase employee engagement
  • Lead an integrated approach to the strategic planning process for UA; consult with leadership team on developing a global Talent Management strategic plan.
  • Oversee partnerships with managers and university HR partners during all phases of the search process for job postings, screening of applications, candidate interviews, and checking of references; work closely with the hiring managers to ensure best practice candidate experience, including developing training for managers.
  • Direct all staff recruitments for UA from drafting job profiles, hiring, training and professional development, in consultation with UA management and HR; direct and manage relationships and processes with executive search firms, when employed, to ensure quality, efficiency, and monitor search costs.
  • Develop and manage mentoring and job shadowing programs to ensure retention and growth of all staff with an emphasis on growing and retaining a more diverse staff.
  • Manage special projects for UA: define scope, determine action plans, timelines, coordinate delivery, and report on outcome and issues.
  • Liaises with senior administrators within the university.
  • Hire and supervise direct reports, assign work, provide training for professional development, schedule work hours and time off, and evaluate performance.
  • Oversee all the HR transactions (Notices of Change, Leaves and Remissions, and issuing of contracts) to ensure compliance with the university’s policies, procedures and collective agreements
  • Respond to questions from management as they relate to working conditions, policies, procedures and collective agreements and provide solutions; manage expectations from employees via counselling; serve as a liaison between the department’s management team and its employees.
  • Work closely with managers to identify professional development opportunities for staff and develop effective strategies, plans and policies surrounding succession planning and career progression; identify training and development needs for staff,
  • Anticipate critical dates as they relate to the management of staff in the department; ensure that managers are supported and coached in their staff management responsibilities
  • Manage, prepare, approve and reconcile budgets and space needs for the General Office and the Office of the VPA

Requirements

  • Bachelor’s degree in a relevant field, with four to seven years of human resources management experience, of which at least three years in a supervisory role.
  • Member of the Ordre de conseillère en resource humaines agréée desirable.
  • Work experience in non-profit sectors, especially institutions of higher learning is an asset.
  • Knowledge and experience of the University and of higher education is an asset.
  • Experience in implementing HR development programs
  • Knowledge of, and experience applying, collective agreements, policies and procedures.
  • Proven ability to manage complex projects in a university environment.
  • Knowledge of budget and financial reporting procedures.
  • Ability to work in Macintosh and Windows environments; good knowledge (Intermediate level) of Word Excel and Outlook. Basic knowledge of PowerPoint,
  • Familiarity with mainframe database applications.
  • Good knowledge (level 4) of spoken and written English and French in order to write and edit correspondence, provide and interpret detailed information, and deal with complex situations in both official languages.
  • Superior communication and organizational skills, conscientious, discreet, accurate, attentive to details, and having good judgment. Autonomous, ability to work in a team, and customer-service oriented.
  • Able to work under pressure and meet deadlines.
  • Willingness and ability to work irregular hours, if required.

Salary

$93,448.00 - $108,383.00 per annum

Union/Association

N/A

Interested applicants must submit a curriculum vitae with a covering letter by August 12, 2019. Please click on the How to Apply button below for further instructions.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.

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