Concordia University

Job description

Candidates will receive an email confirmation when submitting their application online. However, only candidates selected for interviews will be contacted. Please allow one (1) working day from the time you send in your application to receive an email confirmation.



Posted on: September 20, 2019
Deadline: October 3, 2019
Grade: 11


Reporting to the Director, Records Management and University Archives, the incumbent is responsible for the implementation, maintenance and adherence to the Records Management Program, its tools and procedures for both hardcopy document and electronic documents for his/her client portfolio. He/she provides direction in the delivery of records’ management services for the University and promotes and encourages awareness of the role and importance of archives and records management to the University community.

Primary responsibilities

  • Appraise records management needs for clients under his/her responsibility; develop and execute appropriate action plan to fulfill the needs expressed by the clients within the limits of the Records Management Program; recommend designs and solutions to ensure effective organization, dissemination, retention and destruction of records, using specialized areas of expertise.
  • Coordinate the implementation and maintenance of the Records Management Program by aligning the Program’s application, tools and procedures to the client portfolio and specific needs and demands, using courtesy, judgment and tact.
  • Ensure appropriate user feedback and participation in discussions of new developments and best practices by liaising with the records management team.
  • Provide adequate guidance and support on the use of the Records Management Software.
  • Monitor compliance with the Records Management and its software, its tools and procedures and recommend updates based on user needs and records management best practices.
  • Coordinate and proceed to the transfer of inactive records.
  • Assist the Lead, Records Management with the development of guidelines related to Records Management, based on best practices in the industry.


  • Bachelor’s degree including a minor in Archives and Records Management and two to four years of pertinent work experience.
  • Master’s Degree in Archives and Records Management an asset.
  • Good knowledge (Level 4) of spoken and written English and French.
  • Advanced experience and knowledge of record management software.
  • Good knowledge (Intermediate level) of Word and Excel in a Windows environment; knowledge of Documentum desirable.
  • Excellent organizational and interpersonal skills with the ability to work independently and in a team environment.
  • Demonstrated analytical and organizational skills, with strong ability to prioritize tasks and deliver results.
  • Service and solution orientation, initiative and resourcefulness.
  • Courtesy, judgment, and positive and professional attitude with end-users.
  • Ability to work with a high degree of accuracy and discretion.
  • Ability to establish priorities and to work under pressure.


$60,610.55 - $72,396.19 per annum



Interested applicants must submit a curriculum vitae with a covering letter by October 3, 2019. Please click on the How to Apply button below for further instructions.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.

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