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SCHOOL OF GRADUATE STUDIES
EXECUTIVE SECRETARY TO THE DEAN (P5623)
Deadline: October 30, 2019
Reporting to the Manager of Operations, the incumbent provides administrative, secretarial and logistical support to the Dean of Graduate Studies.
- Manage the Dean’s agenda; schedule internal and external appointments and meetings; enter relevant information in the agenda and update contacts as required.
- Manage and log the Dean’s daily correspondence, (paper, fax and e-mail), including answering or redirecting routine correspondence.
- Prepare all documents for the Dean’s meetings and appointments.
- Prepare orders of proceedings and compose relevant written documentation and briefing notes for the Dean.
- Prepare follow-up correspondence with regard to internal and external meetings and events (for example: ADESAQ, CREPUQ, ACFAS and other Quebec-based organizations, as well as CAGS and CGS).
- Provide assistance to the Administrative Director with ad-hoc committees or work groups, or as required; perform other secretarial and administrative duties as required.
- Make all travel arrangement plans for the Dean.
- Process all budget-related expenses and invoices.
- Diploma of College Studies (3-year technical program) in Office Technology or in a field pertinent to the primary responsibilities and four to seven years of relevant experience.
- Good spoken and written English and French (Level 4) in order to provide and interpret detailed information and to write routine correspondence.
- Basic knowledge of Word and Excel; and good knowledge (Intermediate level) of PowerPoint to assist with presentation preparations.
- Good organizational skills and ability to multitask and to establish and follow priorities while maintaining flexibility.
- Very good communication and interpersonal skills; capability to work with senior management.
- Good discretion with the ability to preserve confidentiality and manage sensitive files.
- Ability to work in a team.
$31.18 – $37.54 per hour
Interested applicants must submit a curriculum vitae with a covering letter by October 30, 2019. Please click on the How to Apply button below for further instructions.
IMPORTANT: The language and computer skills of short-listed candidates will be tested.
Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.
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