Concordia University

Job description

Candidates will receive an email confirmation when submitting their application online. However, only candidates selected for interviews will be contacted. Please allow one (1) working day from the time you send in your application to receive an email confirmation.



Posted on: September 10, 2019
Deadline: September 23, 2019
Grade: 10


This posting represents a temporary leave replacement effective until January 31, 2020


Reporting to the Associate Dean, Academic Programs and Undergraduate Activities, the incumbent oversees the daily operations of the Office of the Associate Dean and coordinates the appraisal process of curriculum revisions between departments and various university bodies. He/she provides support for the accreditation process, including but not limited to, the analytical assessment of the graduate attributes for the computer science and engineering programs.

Primary responsibilities

  • Administer the daily operation of the Office of the Associate Dean and manage the Associate Dean’s agenda and compose correspondences.
  • Prepare and process all undergraduate curriculum proposals for the School including revising/editing all changes and proofing for accuracy.
  • Maintain data in the Graduate Attribute Assessment System (GAAS); assist in the development and maintenance of GAAS in collaboration with the Associate Dean and provide support to faculty members on the GAAS’ utilization.
  • Provide support to the users of the curriculum management system and propose recommendations for system improvement capabilities.
  • Maintain the ENCS Accreditation website.
  • Extract and maintain data reports concerning the assessment of graduate attributes; support the review and interpret the outcome data to identify important trends.
  • Act as the administrative secretary and participate in meetings related to the assessment of graduate attributes, undergraduate curriculum and equipment fund.
  • Attend Faculty Council and Academic Programs Committee for curriculum revisions and issues relating to academic regulations and policies; take and transcribe committee minutes
  • Compile surveys on graduate attributes; support the Associate Dean in data interpretation and prepare documentations/summaries and fact sheets that describe the results.
  • Coordinate the placement test for students in the School, the iron ring ceremony and the funding and logistical requests from student societies.


  • Diploma of collegial studies (3 year technical DEC) and four to seven years of relevant experience in an academic setting.
  • Very good knowledge (Level 5) of spoken and written English in order to communicate effectively with faculty, students and to provide detailed information and basic knowledge (Level 3) of spoken French to respond to inquiries.
  • Good knowledge (intermediate level) of Word, PowerPoint, Excel and Outlook; knowledge of Acrobat.
  • Proven problem-solving skills.
  • Ability to take and transcribe minutes.
  • Excellent organizational skills in order to organize work effectively and set work priorities under time constraints.
  • Excellent communication and interpersonal skills, ability to work autonomously and as part of a team.
  • Excellent reviewing and editing skills; meticulous attention to detail.
  • Knowledge of curriculum processes and academic rules/regulations is an asset.


$31.18 to $37.54 per hour



Interested applicants must submit a curriculum vitae with a covering letter by September 23, 2019. Please click on the How to Apply button below for further instructions.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.

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