Concordia University

https://www.concordia.ca/content/concordia/en/finearts/students/special-project-funding/travel-grants-undergraduate.html

Travel Grants to undergraduate students

Program description

The Travel Grants to Undergraduate Students program seeks to facilitate Fine Arts undergraduate artistic and academic development through a small fund dedicated to supporting student travel. This fund is available to students who receive an official invitation by a credible, professionally operated, arts mandated organization to publically present their own art or academic work outside of Montreal in an extra-curricular, formal context. Applicable venues for such public presentations include concerts, conferences, exhibitions, festivals, lectures, panel discussions, performances, residencies and screenings. As such, travel grants are intended to facilitate extra-curricular, professionally oriented opportunities that reinforce regular Fine Arts curriculum, while advancing the burgeoning careers of undergraduate student artists and academics. Travel grants will be available throughout the Fall, Winter and Summer terms as funds last. These funds are only available to students presenting their own artistic work or research and may cover the cost of airplane, train or bus tickets only.

Grants will be awarded to students who comply with the program requirements noted below, as funds last.

Eligibility criteria

  1. Students must be enrolled full-time in any of the departments within the Faculty of Fine Arts at the undergraduate level; 
  2. Students must be in good academic standing (3.0 minimum GPA). 

Award

  • Up to $500 for travel within North America 
  • Up to $750 for travel outside North America

Applicants must submit the following

  1. A clear photocopy of the letter of invitation from the host organization, signed by the project coordinator on letterhead;
  2. A completed application form (forms available online);
  3. A single 8.5 x 11” typewritten page (500 words max) describing how proposed travel activities relate to your course work, artistic practice and academic goals. Please state the overall impact this travel may have on your artistic and academic development. In addition to this, please state how you would disseminate pertinent information and contacts gained during your course of travel back to your peers and department;
  4. A detailed budget, including a list of all other financial support requested and obtained to carry out your travel itinerary (single 8.5 x 11” page, typewritten);
  5. For participation on a panel or at a conference, an excerpt or summary of the document you will present.

To claim an award

Students receiving travel grants must submit an original receipt of plane, bus or train tickets in addition to all boarding pass or ticket stubs upon their return. Per University requirements, reimbursements of ticket costs are carried out upon return only and can take between 4 to 6 weeks to process. Once an applicant has been awarded a travel grant, full details pertaining to the reimbursement process will be communicated in writing at that time. 

Important information for applicants

There is no deadline, and projects that fit the criteria are accepted all year long, with funds dispersed to projects meeting the specified criteria, as funds last. 

Processing applications takes between 4-6 weeks. As such, students are advised to submit their applications well in advance to secure funding and receive notice in a timely fashion.

It is possible to embark upon travel projects before receiving notice of acceptance and still receive funding so long as students submit their requests BEFORE embarking on their travel project. The amount of the award will be determined by the standard cost of tickets using the least expensive/most viable mode of transportation to the host destination. Regardless of ticket cost, students will receive the cap amount for their destination. If the ticket cost is lower than the cap amount, the full cost of the ticket will be reimbursed with no additional expenses eligible to meet the cap amount.

Multiple students going to a single destination for the same event may receive a reduced percentage of funding. This reduction will be decided on a case-by-case basis, dependent on the specifics of the application. Departments are encouraged to cover remaining travel costs in addition to some portion of accommodation or per diem costs where funds allow. Please contact your department about your project in case they can help you. We are happy to write confirmation letters of support for your project in the event you qualify for funding.

One submission will be accepted per student, per fiscal year (May 1st to April 30th). Students may receive a maximum of two awards during their studies in total and no more than one award per fiscal year. A final report must be submitted with receipts in order to receive reimbursement. 

This report must detail the pertinent events of their travel. These reports may be used by the Faculty of Fine Arts for future reference in order to benefit other Fine Arts students. Please submit a single typewritten page (500 words max) detailing your experience.

Additional questions

  1. I am applying as part of a group/collaboration; do we submit one application for the whole group?
    • No. Individual members of group or collaborative projects are each expected to submit individual completed application to obtain funds in situations of group or collaborative projects.
  2. I am a graduate student studying in Art History/Art Education/Creative Arts Therapies and I have been invited to a conference to deliver a paper and am not eligible for Canada Council or CALQ funding. Can you help me?
    • Possibly, please get contact us about the specifics of the project. Exceptions may be made in extenuating circumstances to support graduate student travel when there are no other funding sources available to support particular projects (i.e. the student’s area of study does not fall within the domain of available federal, provincial, municipal or Concordia arts funding). Decisions to apply funds for graduate student travel will be made on an individual basis and weighed against the possibilities for the student to obtain funds elsewhere. 
  3. I am a faculty member and am organizing an exhibition of my students’ work outside of Montreal, is my travel project eligible?
    • Curricular based-travel projects may be eligible to receive funds from the Office of the Dean, though not as a part of the Travel Grants Program. The conditions are similar in that we will fund exhibition/presentation opportunities only. Field trips and exchanges are NOT eligible. These applications must be organized through a faculty or staff member. Funding allocations will be made on a case-by-case basis. Criteria for determining funding allocations will include merit of proposed travel, number of students attending, and the additional fundraising efforts made by the students and faculty members involved.
  4. I have been invited on a travel opportunity by a professor working her/his own project, am I eligible?
    • No, you are not eligible. Only travel opportunities arising from the student’s very own artistic production can be funded by this program.
  5. I am travelling as part of an exchange program to study abroad, am I eligible for support?
    • No, this program is only intended to support extra-curricular student exhibition and presentation opportunities.

Submissions will be accepted on an ongoing basis, while funds last. Materials can be dropped off at VA-219 or in Tricia Middleton’s mailbox in VA-239 (mailroom). 

All prospective applicants are encouraged to contact Tricia Middleton at tricia.middleton@concordia.ca, or call 514-848-2424 ext. 4701.

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