Work study

Gallery attendants

Job description

Gallery attendants are the first face gallery patrons see as they enter our doors. In addition to establishing a welcoming atmosphere for visitors and providing easy access to information, attendants play an important administrative role by assisting with a variety of tasks. Gallery attendants are critical members on our small team. 

Students must be bilingual and eligible for the Work Study program (either C or Q designation, please verify your eligibility before submitting an application).

Students from the Faculty of Fine Arts are encouraged to apply, although those from related fields or with applicable experience/interest will also be considered.

Duties and responsibilities

Receiving the public

• Greeting all visitors and offering information on exhibitions and programs. Answering a wide range of general questions from visitors, in person, by phone and email.
• Working with all staff on various administrative duties filing, record updating, preparing promotional and educational materials, updating the gallery’s social media accounts, and registrations for workshops and gallery events

Maintaining reception and gallery

• Receiving and forwarding calls to staff
• Maintaining lobby/reception tidiness, keeping area organized and arranging and replenishing public information and literature displays
• Tidying and spot-cleaning front entrance and other public areas as required

Securing the gallery and its contents by

• Monitoring exhibition areas. Advising visitors of gallery regulations when necessary (i.e. no photography, no food and drink)
• Daily tracking of gallery attendance
• Patrolling all publicly accessible areas and recording any findings as necessary
• Maintaining a log of events and messages pertaining to staff and public activity
• Communicating security issues to supervisor
• Accounting for works of art in exhibitions, equipment and furniture upon opening and closing the gallery and during regular rounds
• Opening and closing procedures as specified

Working Conditions

• Part time flexible hours potentially including evenings and some weekends to meet schedule of public hours, programs and special events
• Some light lifting, painting, room set-up and take down may be required
• General clerical duties are expected

Required Skills

• Good interpersonal and teamwork skills
• Good verbal and written communication skills in French and English (knowledge of another language would be an asset)
• Organized, punctual, reliable
• The ability to manage multiple tasks with regular interruptions
• Previous experience or knowledge of the arts is preferred but not necessary
• Proficiency in Word, Excel and Microsoft Outlook and/or other web-based, design, and promotional tools (Mailchimp, Adobe, social media platforms, Canva, etc.)