Activating & customizing your Zoom account
Last updated: April 23, 2021, 2:18 p.m.
Zoom is a video conferencing tool that can be used in an academic setting to facilitate online learning. Faculty members can use it to provide lectures, tutorials and office hours. It is also helpful for online meetings, thesis defense, job interviews and guest speakers. All Concordia faculty and staff are entitled to an institutional account that provides advanced functionality. Refer to this page to find out to set up your institutional account and how to customize your account settings.
Some TAs may have difficulties accessing Zoom meetings through Moodle depending on their assigned role in Moodle or their email address associated with Moodle. If TAs have problem, they can enter using a link the instructor provides for them (see instructions below on Sharing the Zoom Meeting Link with Others), or follow the instructions below:
1. After logging into Moodle, click ton your name in the top right-corner.
The user menu appears.
2. Click Switch Role to…
TAs should now be able to access the Zoom Session via the Moodle link.
To revert back to your default role, click on your name and click Return to my normal role.
Customizing your Zoom settings
Some default settings in Zoom have been modified to provide a more secure and safe Zoom virtual classroom environment. You may need to modify your personal settings to regain access to some interactive features. To access to some of the interactive features of Zoom (e.g., whiteboard, breakout rooms, student screen-sharing, etc.) you will need to reactivate these settings by logging into your personal Zoom accounts and modifying the default settings.
- To access your personal settings go to https://concordia-ca.zoom.us/ and click Sign in.
- On the next page enter your netname and password and click Sign in.
- Select Settings from the left side navigation and you will now see a list of options under Meeting.
Scroll down the Meeting page to find the settings you would like to re-enable.
Note: Re-activating these features will make your Zoom sessions less secure so please be sure to monitor your course for possible disruptions.
Enable this selection on to make the File Transfer feature available. This feature allows hosts and participants to send files through the in-meeting chat. The File Transfer feature has been disabled by default to prevent file sharing. Enabling this selection is not recommended and may lead to security risks and disruptions.
Only the host (Faculty/TA) can share their screen with the participants (students). The Screen sharing feature has been disabled by default to prevent students from sharing their screens. Changing this selection to All Participants is not recommended and may lead to security risks and disruptions.
Note: Without enabling this setting, it is possible to allow screensharing within the meeting controls while in a meeting.
Enabling this selection will allow participants (students) to use the annotation tool to add information to shared screens. The Annotation feature has been disabled by default to prevent participants from adding information to shared screens.It is recommended to only enable this feature if you plan to use annotations in your classes. Once enabled, it is possible to disable annotations in a meeting through the meeting menu.
Note: You may want to also enable the whiteboard to use annotation with the Whiteboard (below) feature. Otherwise, participants will only be able to annotate during screen share (i.e. on your powerpoint).
Enabling this selection will allow participants (students) to share whiteboard during a class meeting. The Whiteboard feature has been disabled by default to prevent participants from sharing whiteboard. It is only recommended to enable this feature if you plan to use this feature.
Enabling the Breakout room feature will allow the host to split meeting participants into separate rooms. The Breakout room feature has been disabled by default to discourage the use of this feature for security risks and disruptions. Therefore, it is recommended to only enable this feature if you plan to use it.
Using Breakout rooms is a great way to increase engagement and promote active learning in live Zoom sessions. However, please note that ther are some security risks involved in using Breakout rooms, and so those faculty who choose to use Breakout rooms do so at their own risk. Faculty are reminded that if they do use Breakout rooms they must monitor these rooms at all times to make sure they are used only for appropriate course related activities.
Be sure to disable the setting as shown below, Only authenticated users can join meetings from Web client. This will allow students to access course meetings without being prompted to sign-in in order to access their Zoom/Zoom meetings. This setting is turned off by default in the global settings but it is important to check to make sure it is disabled if students indicate that they are being prompted to login to the Zoom meetings. See Customising Your Zoom Settings for details on how to access your personal settings in Zoom.