PASS and Final Exams Information for Undergraduate Students
In order to ease pandemic-related stress in these extraordinary times, Concordia is offering several options for students who might be struggling with their courses. These options will be available for undergraduate students during both fall 2020 and winter 2021 terms.
The form to request a PASS notation will be available on January 18, 2021 as of 9 a.m. once final grades are in. Please read through the “Making an informed choice” section below.
Log into MyConcordia.ca and go to your Student Centre. Within the "Academics" section, you will see "Fall 2020 students: Request a PASS".
Once a student selects a PASS, the decision is final and cannot be reversed with the exception of students in eligible full-year (6 credit) courses who may wish to modify this notation once the grade is finalized.
The deadline to request a pass notation is January 22 , 2021 at 5 p.m. EST. If a student does not request a PASS notation by this date, the assigned grades will remain.
Students may not retroactively choose a PASS notation for courses they dropped (DISC) earlier in the semester.
In cases where a student’s final grade is not posted before the January 22 deadline, the student will have to submit a Student Request to the Department/Faculty in which the course is housed to request the PASS notation.
Any course with a passing grade/INC (Incomplete) or a passing grade (D- or above)/DNW/INC (Did Not Write/Incomplete) will not be able to request a PASS notation, as it is assumed that the student has asked for a late completion and wants to complete the work to earn a better grade.
If a student ultimately does not end up completing the work for a passing grade INC or DNW, they must ask their professor to remove the notation before the January 22 deadline so that you may then request the PASS on time. If the INC notation is removed after the January 22 deadline, then you will have to submit a Student Request to your Faculty/Department to request the PASS.
The following fail (F) grades will be converted to a DISC: F, FNS or R. The same fail grades with a DNE notation will also be converted to DISC unless the student has applied to write a deferred exam by the deferral deadline. The fail grade of NR will not convert to a DISC notation.
Any course with an F/INC Or FNS/INC (Incomplete) or F/DNWI or FNS/DNWI (DNWI = DNW/INC = Did Not Write/Incomplete) will not be converted to DISC automatically as it is assumed that as the student has asked for a late completion they want to complete the work to earn a better grade.
If a student ultimately does not end up completing the work for an INC or DNWI (DNW/INC), and their professor removes the notations to change their grade to an F, FNS or R it will be converted to a DISC after January 26.
Students then will have to submit a Student Request to your Faculty/Department to request the DISC.
Deferred final exams from previous semesters are NOT eligible for the PASS option. If a student requests a deferral for a fall 2020 term final exam, then the PASS option will be made available after the deferred exam is completed and a final letter grade has been assigned.
Supplemental final exams for courses completed in a previous semester and being written this term (fall 2020) are NOT eligible for the PASS option.
You will be able to request a PASS grade for one winter 2021 term or one full year fall-winter term course in the spring after the final grades for the winter 2021 term are posted. The exact deadline date is yet to be determined.
F Grade/Grade Point Average
All F grades will be converted to DISC with the exception of Academic Code of Conduct cases (students with a sanction). F grades that have been converted to a DISC may be revert back to an F if sanctions are discovered in the future.
Students will receive credit for a course with a PASS notation; however, the PASS notation will not directly affect any GPA calculation. See below for additional information about repeated courses.
GPA will be calculated on the basis of courses in summer 2020, fall 2020 and winter 2021 for which letter grades have been assigned.
F grades will be converted to DISC after the DNE date of January 26, 2021.
In general, for a student's eligibility to be on the Dean's List, they must achieve a minimum annual GPA of 3.75 after completing a minimum of 24 credits during the academic year attached to the letter grades (courses with PASS notation will not count towards completion of 24 credits).
GPAs will be calculated on the basis of courses for which letter grades have been assigned.
Final exam deferrals
We have simplified the process for requesting a final exam deferral and waived the usual processing fee. Acceptable reasons for requesting a deferral have been extended to accommodate students’ current challenges. You do not need a doctor’s note to request a deferral.
Keep in mind you will need to meet the requirements to be eligible for a deferral. Even if you meet the requirements, a deferral may or may not be the best option for you. Get in touch with your academic advisor to discuss your specific situation.
The Exams Office looks at each case carefully. In order to ease pandemic-related stress in these extraordinary times, Concordia has extended acceptable reasons for requesting a deferral to accommodate students’ current challenges.
If your request for an exam deferral gets refused, your final grade for the course will reflect that you did not take your exam. Keep in mind that during the pandemic, Concordia is extending acceptable reasons for requesting a deferral.
Whether you will write your exam remotely or in person depends largely on whether the university is operating remotely at that time or not. Rest assured accommodations will be made in the event that you cannot make it to campus to write your exam.
Deferring your exam will have implications for your graduation date and other academic goals as applicable. Get in touch with your academic advisor if you’d like to talk over the best course of action for you.
Neither the pass notation nor the grade for the previous attempt of the course will be included in your GPA calculation. The PASS notation indicates that the course has been successfully completed. With a repeated course, the grade for the previous attempt of the course is removed from the GPA calculation if a student selects the PASS notation, and this may affect you GPA.
The PASS notation will remove the original grade from all GPA calculations. Depending on the number of completed credits, and the difference between the original grade and your cumulative GPA, you may see a change in your cumulative GPA.
Both the PASS notation and the grade for the previous attempt of the course will appear on the transcript, but neither will be included in the GPA calculation.
Certain courses have been designated as ineligible for selection of a PASS notation because they are governed by regulatory bodies and/or because they measure competencies on the basis of which access to a higher-level course is assessed.
PASS notation will not satisfy the conditions of repeating or replacing a course(s) for students in conditional or failed standing. The C- grade requirement must be satisfied.
PASS notation for profile courses (MATH 203, MATH 204, MATH 205, PHYS 204, PHYS 205 and CHEM 205) and GCS courses will be accepted for admission purposes, but courses with PASS notation will not be eligible for transfer credits. A grade of C- or more is required for the course to be transferred.
PASS notation will not be accepted for all Capstone courses.
PASS notation will not be accepted for 200-level Gina Cody Courses or for profile courses which require C- or higher as these courses are prerequisites for other higher level GCS courses.
Internal applicants must demonstrate mastery in math and/or science courses for the Bachelor of Science and Bachelor of Arts (all Mathematics disciplines). Admissibility will be determined on the basis of successful completion of the majority of the math and science profile courses listed below, with the required academic grades by program. Refer to the admission requirements for your program of interest at concordia.ca/programs.
Internal applicants must demonstrate mastery in math and physics courses. Admissibility will be determined on the basis of successful completion of the majority of the math and science profile courses listed below, with the required academic grades by program. Refer to the admission requirements for your program of interest at concordia.ca/programs.
BENG: MATH 203, MATH 204, MATH 205, PHYS 204, PHYS 205
Internal applicants must have a minimum B- average in MATH 208 and MATH 209 for consideration. You may opt for a PASS notation in one of these two courses in specific circumstances. Complete details are available at the JMSB Transfer Students page.
Students in conditional or failed standing, who have achieved grades that will increase their GPA;
Students in fields where performance in certain courses is a consideration for employment;
Students seeking to be awarded a prize or honour calculated on the basis of a GPA;
Students who are repeating a class to improve their GPA should be reminded that a pass notation does not contribute to the GPA;
Students receiving or applying to an in-course scholarship or academic merit-based award will need to obtain a letter grade in 12 of the 24 credits successfully completed over the 2020-21 academic term.
Have questions or need some guidance on your academic journey? Consider reaching out to your academic advisor.