Students will be allowed to choose a PASS notation for one course only per term: one for winter 2021 and if applicable, one full-year (fall/winter) course. (with some exceptions. See the list of ineligible courses.). The period for requesting a PASS notation for the fall 2020 term is over. You cannot retroactively request a PASS for a fall 2020 course.
The form to request a PASS notation for the winter term and fall/winter term will be available as of May 10, 2021, 9 a.m. The deadline to request a PASS notation is May 26, 2021 at 5 p.m. EST. If a student does not request a PASS notation by this date, the assigned letter grades will remain on their transcript.
Please read through the "Making an informed choice" section below to ensure that you fully understand the outcome of choosing a PASS notation for a course.
To access the form to request a PASS notation, log into MyConcordia.ca and go to your Student Centre. Within the "Academics" section, you will see "Fall/winter 2020-2021 and winter 2021 students: Request a PASS".
Students may not retroactively choose a PASS notation for courses they dropped (DISC) earlier in the semester.
In cases where a student’s final grade is not posted before the May 26, 5 p.m. deadline, the student will have to submit a Student Request to the department/Faculty in which the course is housed to request the PASS notation. Only cases were the final grade was posted after the deadline to request a PASS will be approved. The department/Faculty will have to confirm to the Office of the Registrar the date that the final grade was approved and posted.
Once you select a PASS for a course, the decision is final; it cannot be reversed.
If the courses meet the established criteria and are not on the list of ineligible courses, then they should be eligible for the PASS request. Students may choose one course in the winter term and one course in the fall/winter term if they have enrolment in both of those terms.
Any course with a passing grade/INC (Incomplete) or a passing grade (D- or above)/DNWI or /DNW/INC (Did Not Write/Incomplete) will not be eligible for a PASS notation, as it is assumed that the student has asked for a late completion in order to complete all necessary requirements of the course.
If a student chooses not to complete the required components of the course, the student must ask their professor to remove the INC notation before the PASS request deadline of so that they may then request the PASS on time. If the INC notation is removed after the PASS deadline, then the student will have to submit a Student Request to their Faculty/department to request the PASS. The department/Faculty must confirm to the Office of the Registrar that the INC notation was removed after the deadline.
In the case of courses with a DNWI or DNW/INC notation attached to a passing grade, the DNW may remain with the grade as it will not affect a conversion to a PASS (unless the student has requested a deferred exam). Only the INC would need to be removed to be eligible for the PASS notation.
F, FNS and R failed grades will convert to a DISC notation.
F/DNW will convert to a DISC notation unless the student has applied to write a deferred exam by the deferral application deadline with the Exams office.
NR failed grades will not convert to a DISC notation
Any course with an F/INC or FNS/INC (Incomplete) will not be converted to DISC automatically as it is assumed that as the student has asked for a late completion so that they can complete the required course work in order to earn a better grade.
If a student chooses to not complete all required components of the course, the student must ask their professor to remove the INC notation so that the F or FNS grade will then be converted to a DISC after June 1, 2021.
Any course with an F/DNWI or FNS/DNWI (DNWI = DNW/INC = Did Not Write/Incomplete) will not be converted to DISC as it is assumed the student has asked for a late completion and did not write the final exam. If the student chooses to not complete all required components of the course, the student must ask their professor to remove the INC notation from the DNWI (DNW/INC) so that the F/DNW or FNS/DNW grade will then convert to a DISC after June 1, 2021.
In such cases, the DNW must remain with the grade as it indicates that the student did not write the final exam. Only the INC portion of the DNWI (DNW/INC) notation needs to be removed to qualify for the automatic conversion to DISC conversion. However, if the student has a DNWI (DNW/INC) notation and has also applied for a deferred exam through the Exams Office, the student would also have to contact the Exams Office to cancel the deferred exam so that the F/DNW or FNS/DNW grade can be converted to a DISC.
Students will NOT have to submit a Student Request to their Faculty/department to obtain a late DISC in cases where the INC notation is removed. These notation changes are monitored by the Office of the Registrar and DISCs will be applied as appropriate on a weekly basis.
Yes, students in conditional standing qualify for the PASS/DISC option.
However, for GCS students the PASS notation will NOT satisfy the conditions of repeating or replacing a course(s) for students in conditional or failed standing. The C- grade requirement must be satisfied.
Please refer to the list of ineligible courses. This will include courses which require letter grades for access to higher-level courses. If the course is not listed as ineligible you may proceed to the next level course.
For GCS students, choosing a PASS notation in profile courses will not satisfy the C- rule requirements for GCS courses. If a student opts for a PASS notation in profile course(s) (MATH 203, MATH 204, MATH 205, PHYS 204, PHYS 205 or CHEM 205) and the course is a direct prerequisite to other GCS course(s), a student will not be permitted to enroll in those higher level GCC courses. The student will be required to repeat the profile course for which you have chosen a PASS before taking the following GCS course.
Deferred final exams from previous semesters are NOT eligible for the PASS option. If a student requests a deferral for a winter 2021 term final exam, then the PASS option will be made available after the deferred exam is completed and a final letter grade has been assigned.
Supplemental final exams for courses completed in a previous semester (other than fall 2020) and being written this term (winter 2021) are NOT eligible for the PASS option.
Visiting students from other universities should ask their home university if a PASS would be accepted for transfer credit back to their home program before choosing a PASS notation for one of their courses.
No - late requests for a PASS will not be considered unless a final grade has been posted on your transcript after the PASS request deadline or if a grade change has occurred after the PASS request deadline. In such cases, you will need to make a Student Request for the Pass and your Department/Faculty will need to confirm to the Office of the Registrar the date on which the grade was approved and posted.
Only final letter grades of D- to A+ are eligible to be converted to a PASS. Once the IP notation is replaced by your final letter grade will you be able to request a PASS, but only as long as the course is not an ineligible course.
F Grade/Grade Point Average
All F grades will be converted to DISC with the exception of Academic Code of Conduct cases (students with a sanction).F grades that have been converted to a DISC may be reverted back to an F if sanctions are discovered in the future.
Students will receive credit for a course with a PASS notation; however, the PASS notation will not directly affect any GPA calculation. See below for additional information about repeated courses.
GPAs will be calculated on the basis of courses taken in the summer 2020, fall 2020 and winter 2021 terms for which letter grades have been assigned.
F, FNS and R grades will be converted to DISC automatically after June 1, 2021.
Courses with D grades are not eligible for the DISC. Students may opt for a PASS if they have a grade in the D range.
A formal annual assessment of academic standing will not be performed for the 2020-2021 academic year due to the extenuating circumstances students faced this year due to the global pandemic. Instead, students at risk will receive an email on May 31 providing them with information about where and how they can get advising and support in order to back on track going forward. No academic standing notation will appear on undergraduate transcripts for the 2020-2021 academic year.
In general, for a student's eligibility to be on the Dean's List, they must achieve a minimum annual assessment GPA of at least 3.75 after completing a minimum of 24 credits during the academic year with letter grades attached to all courses (courses with a PASS notation will not count towards completion of 24 credits).
It depends on when you originally took that course.
If you write a deferred exam for a course taken in fall 2020 or in winter 2021 and the final grade once the deferred exam is written is an F, then you may request a DISC, via your department as the department will need to confirm to the Office of the Registrar when the final grade was posted. If the deferred exam is for a course taken in any other term, then a final grade of F would not be eligible for a DISC.
If you have a MED notation for a course taken in fall 2020 or in winter 2021, you are entitled to compete the course work and/or final exam at a later date. If the final grade is an F, then you may request a DISC, via your department as the department will need to confirm to the Office of the Registrar when the final grade was posted. If the MED notation is for a course taken in any other term, then a final grade of F would not be eligible for a DISC.
Final exam deferrals
We have simplified the process for requesting a final exam deferral and waived the usual processing fee. Acceptable reasons for requesting a deferral have been extended to accommodate students’ current challenges. You do not need a doctor’s note to request a deferral.
Keep in mind you will need to meet the requirements to be eligible for a deferral. Even if you meet the requirements, a deferral may or may not be the best option for you. Get in touch with your academic advisor to discuss your specific situation.
The Exams Office looks at each case carefully. In order to ease pandemic-related stress in these extraordinary times, Concordia has expanded the acceptable reasons for requesting a deferral to accommodate students’ current challenges.
If your request for an exam deferral is refused, your final grade for the course will reflect that you did not take your exam (a DNW notation will remain with your final grade, ex. F/DNW). Keep in mind that during the pandemic, Concordia is extending acceptable reasons for requesting a deferral.
Whether you will write your exam remotely or in person depends largely on whether the university is operating remotely at that time or not. Rest assured accommodations will be made in the event that you cannot make it to campus to write your deferred exam.
Deferring your exam will have implications for your graduation date and other academic goals as applicable. Get in touch with your academic advisor if you would like to discuss the best course of action for you.
Neither the PASS notation nor the grade for the previous attempt of the course will be included in your GPA calculation (Cumulative or Assessment GPAs). The PASS notation indicates that the course has been successfully completed. With a repeated course, the grade for the initial attempt of the course is removed from the GPA calculations when a student selects the PASS notation on the second attempt of the course, and this may affect your GPA.
The same applies if a course is repeated for a third time (or more). Neither the PASS notation nor the grade for the previous attempts of the course will be included in your GPA calculation (Cumulative or Assessment GPAs).
The PASS notation on the second attempt of a course will remove the grade for the first attempt of the course from all GPA calculations. Depending on the number of completed credits, you may see a change in your cumulative GPA.
Both the original attempt along with its grade and the attempt with the PASS notation will appear on the transcript, but neither will be included in any GPA calculation.
Certain courses have been designated as ineligible for selection of a PASS notation because they are governed by regulatory bodies and/or because they measure competencies on the basis of which access to a higher-level course is assessed.
PASS notation will not satisfy the conditions of repeating or replacing a course(s) for students in conditional or failed standing. The C- grade requirement must be satisfied.
PASS notation for profile courses (MATH 203, MATH 204, MATH 205, PHYS 204, PHYS 205 and CHEM 205) and GCS courses will be accepted for admission purposes, but the same courses with PASS notations will not be eligible for transfer credits. A grade of C- or more is required for the course to be transferred.
PASS notation will not be accepted for all Capstone courses.
(AERO 490, BLDG 490, CIVI 490, COEN 490, ELEC 490, ENGR 490, INDU 490, MECH 490, SOEN 490)
PASS notation will not be accepted for 200-level Gina Cody Courses or for profile courses (MATH 203, MATH 204, MATH 205, PHYS 204, PHYS 205 and CHEM 205) which require C- or higher as these courses are prerequisites for other higher level GCS courses.
Students submitting internal degree transfer applications to the Bachelor of Science (BSc) or the Bachelor of Arts (BA) – all Mathematics disciplines - must demonstrate mastery in most of the science profile (BSc) or math courses (all Mathematics disciplines). Admissibility is based on successful completion of at least 50% of the profile courses listed below. Admission to the BSc - Health, Kinesiology and Applied Physiology (HKAP) requires B grades in science profile courses.
Internal applicants must demonstrate mastery in math and physics courses. Admissibility will be determined on the basis of successful completion of the majority of the math and science profile courses listed below, with the required academic grades by program. Refer to the admission requirements for your program of interest at concordia.ca/programs.
BENG: MATH 203, MATH 204, MATH 205, PHYS 204, PHYS 205
Internal applicants must have a minimum B- average in MATH 208 and MATH 209 for consideration. You may opt for a PASS notation in one of these two courses in specific circumstances. Complete details are available at the JMSB Transfer Students page.
Students in conditional or failed standing, who have achieved grades that will increase their GPA;
Students in fields where performance in certain courses is a consideration for employment;
Students seeking to be awarded a prize or honour calculated on the basis of a GPA;
Students who are repeating a class to improve their GPA should be reminded that a pass notation does not contribute to the GPA;
Students receiving or applying to an in-course scholarship or academic merit-based award will need to obtain a letter grade in 12 of the 24 credits successfully completed over the 2020-21 academic term.
Have questions or need some guidance on your academic journey? Consider reaching out to your academic advisor.