The policies in this section are Official University Policies. They are only available in this electronic format. You may browse the policies by sector, and by theme. Should there be a conflict with a policy posted elsewhere, the policies on these pages will be considered official and the most up-to-date.

• Behaviour
• Student Life & Academics
• Libraries
• Research
• Human Resources and Employee Relations
• Governance and Finance
• Operations
• Privacy, Use of Name & Intellectual Property
• Security
• Environmental Health & Safety
• Fundraising

BEHAVIOUR

• Code of Ethics and Safe Diclosure Policy Applicable to Employees of Concordia University (BD-4)
• Terms of Reference of the Ombuds Office (BD-2)
• Code of Rights and Responsibilities (BD-3)
  • BD-3 Protocol
• Code of Ethics and Professional Conduct Applicable to Members of the Board of Governors (BD-10)
  • Board of Governors Disclosure Statement
• Policy on Harassment, Sexual Harassment and Psychological Harassment (HR-38)
• Policy On Student Involuntary Leave of Absence(VPS-15)
  • Leave of Absence Return Assessment Form

• Code of Ethics and Conduct Applicable to Members of Senate and Members of Committees Established by Senate (US-1)

STUDENT LIFE & ACADEMICS

• Concordia Council on Student Life (BD-9)
• Policy on the Establishment of Tribunal Hearing Pools (BD-6)
• Code of Rights and Responsibilities (BD-3)
• Policy on the Recognition of Student Organizations and the Use of University Space (VPS-10)
• Policy on Student-Operated Commercial Enterprises (VPS-11)
• Policy on Residence (VPS-12)
• Policy for an Institutional Response to the Death of a Student (VPS-13)
• Policy on Accessibility for Students with Disabilities (VPS-14)
• Policy On Student Involuntary Leave of Absence(VPS-15)
  • Leave of Absence Return Assessment Form
• Academic Re-evaluation Procedures
• Graduate Academic Appeals Procedures
• Academic Code of Conduct, beginning summer 2008
• Code of Conduct (Academic) Guidelines
• Academic Code of Conduct - Incident Report, Non-Centrally supervised examinations
• Academic Code of Conduct - Incident Report, Non- examination related offences
• Policy for Students on the Accommodation of Religious Observances (PRVPAA-1)
  • FAQ for instructors
    

LIBRARIES

• Library Loans Policy (LA-1)
• Policy on Overdue and Lost Material (LA-3)
• Special Collections Access Policy (LA-4)
• Policy on Appointing Faculty Assistants (LA-5)
• Faculty Assistant Appointment Form (LA-6)
• Reserve Service Policy (LA-7)
• Interlibrary Loans Policy (LA-8)

RESEARCH

• Policy on Indirect Costs Recovery from Research Funding Agencies not Accredited by SIRU (VPRGS-2)
• Policy for the Ethical Review of Research Involving Humans (VPRGS-3)

  • Procedures for the Ethical Review of Research Involving Human Participants

• Policy on Postdoctoral Fellows (VPRGS-4)
• Policy on Conflicts of Interest in Research (VPRGS-5)
  • Conflicts of Interest Policy Disclosure Report Form
• Policy on new International Academic Linkages (VPRGS-6)
  • Procedures for an International Cooperation Contract
  • International Cooperation Evaluation Form
• Policy on Research Chairs (VPRGS-7)
  • Procedures and Guidelines for Research Chairs
• Policy on Research Units (VPRGS-8)
  • Procedures for Research Units
• Policy on Intellectual Property (VPRGS-9)
• Policy on Academic Visitors (VPRGS-10)
• Policy on The Leonard & Bina Ellen Art Gallery Acquisitions (VPRGS-11)
• Policy for the Responsible Conduct of Research (VPRGS-12)

  • Procedures for the Inquiry and Investigation of Allegations of Research Misconduct

HUMAN RESOURCES & EMPLOYEE RELATIONS

• Evaluation Procedures for Senior Academic Administrators and for the President and Vice-Chancellor prior to the Expiry of their First Mandate (BD-8)
• Rules and Procedures for Senior Administrative Appointments (BD-5)
  • Handbook for Advisory Search Committees
• Handbook for Advisory Search Committees (BD-5)
• Policy Concerning the Remuneration of Senior Administrators (BD-11)
• Policy Relating to the Administrative and Support Staff Electoral College (BD-12)
• Workers' Compensation (CSST) Reporting, Return to Work and Temporary Work (VPS-43)
• Introduction and Definitions (HR-1)
• Staffing-Permanent Positions (HR-2)
• Staffing-Temporary Positions (HR-3)
• Employment Security Procedure (HR-4)
• Employment of Research Personnel Hired by Grant Recipients (HR-5)
• Employee Orientation and Integration (HR-6)
• Probation and Trial Periods (HR-7)
• Employment Equity (HR-8)
• Promotions and Transfers (HR-9)
• Temporary Assignments (HR-10)
• Termination of Employment (HR-11)
• Paid Holidays (HR-12)
• Social Leave (HR-13)
• Vacation Leave (HR-14)
• Leave Without Pay (HR-15)
• Study Leave (HR-16)
• Time Off on Election Days (HR-17)
• Emergency Leave (HR-18)
• Tuition Benefits (HR-19)
• Deferred Salary Leave Plan (HR-20)
• Disability Leave-Short Term (HR-21)
• Disability Leave-Long Term (HR-22)
• Maternity and Parental Leave (HR-23)
• Employee Assistance Program (HR-24)
• Summer Hours (HR-25)
• Training and Development (HR-26)
• Compensation (HR-28)
• Overtime (HR-29)
• Seizure of Salary (HR-30)
• Compensation of Casual Employees in Case of Fortuitous Event (HR-31)
• Attendance (HR-32)
• Rest and Meal Periods (HR-33)
• Employee Files (HR-34)
• Employee References (HR-35)
• Confidential Information (HR-36)
• Payroll Policy (HR-37)
• Policy on Harassment, Sexual Harassment and Psychological Harassment (HR-38)
  • HR-38 FAQ

GOVERNANCE & FINANCE

• Policy on Signing Authority and Required Approvals (BD-1)
  • Regulation BG-2008-10-D17 as amended
  • Temporary Notice of Delegation Form
• Policy on the Internal Audit Function (BD-13)
• Policy on Enterprise Risk Management (BD-14)
• Guidelines for the Awarding of Honorary Degrees (BD-15)
• Policy on Invoicing and Collection of Internal Charges and Accounts Receivables (CFO-1)
• Internal Charges Policy (CFO-2)
• Travel and Other Allowable Expenses Policy (VPF-3)
• Policy on Capital Asset Management (CFO-4)
• Ownership of Assets Purchased With a Faculty Professional Development Allowance (CFO-5)
• Policy on the Treatment of Deficits in Research Accounts (CFO-6)
• Policy on the Administration of CIDA Grants (CFO-7)
• Policy on Petty Cash (CFO-8)
• Policy for the Payment of Consulting Services (CFO-9)
• Purchasing Policy (CFO-20)
• Policy for the Acquisition of Professional Consulting Services (CFO-21)
• Policy on Travel Outside of Quebec (VPS-53)
• Rules of Natural Justice (Rules of Natural Justice)

OPERATIONS

• Distribution of Publications on Campus Policy (VPIRSG-3)
• Policy on the Display of Posters (VPIRSG-1)
• Smoke-Free Environment Policy (VPS-1)
• Policy on the Sale and Service of Alcohol on University Premises (VPS-3)
  • Sale or Service of Alcohol on Campus Waiver Form for Alcohol-Related events
• Policy on Hours of Operation (VPS-4)
• Policy on the Sale and Service of Food and Beverage Service on University Space (VPS-7)
  • Guide for Food Handlers
  • University's list of approved caterers
  • Sale or Service of Food on Campus Waiver Form for Self-Catered Events
• Policy Governing Filming on University Premises (VPIRSG-6)
• Policy on the Acquisition of Non-Institutional Archives (VPIRSG-8)
• Policy on records management and archives (VPIRSG-10)
• Flag Lowering Policy (VPIRSG-12)
• Space Allocation, Utilization and Alterations Policy (VPS-60)
• Environmental Policy (VPS-5)
• Policy on Computing Facilities (VPS-30)
• Telecommunications Policy (VPS-31)
• Policy on Working Outside the Hours of Operation or in Isolation (VPS-6)
• Policy on Animals on Campus (VPS-22)
• Policy on the Temporary use of University Space (VPS-24)
• Policy on Computer Provisioning (VPS-32)

• Guidelines Pertaining to the Recording and Broadcasting of Senate Meetings (US-2)

PRIVACY, USE OF NAME, INTELLECTUAL & PROPERTY

• Policy on Copyright Compliance (VPIRSG-2)
  • Copyright Guidelines for Instructors
• Policy on the Use of the Name Concordia University and Related Insignia (VPIRSG-4)
  • Permission Request Form (Permission Request Form)
• Policy on the Emergency Release of Personal Information (VPIRSG-5)
• Policy concerning the protection of personal information (VPIRSG-9)
  • Guidelines on the application of the act respecting access
• University Language Policy

SECURITY

• Policy Concerning Minors on Campus (VPS-8)
  • Declaration
  • Parental waiver
• Security Policy (VPS-20)
• Parking Policy (VPS-21)
• Policy on Minimum Security Coverage for Large Facilities (VPS-23)
• Fire Safety and Prevention Policy (VPS-49)
• Emergency Management Policy (VPS-50)

ENVIRONMENTAL HEALTH & SAFETY

• Environmental Health and Safety Policy (VPS-40)
• Policy on Safety Glasses and Eye Protection Practices (VPS-41)
• Policy on Injury/Incident Reporting and Investigation (VPS-42)
• Policy on First Aid and Medical Emergency (VPS-45)
• Policy for the Management of Hazardous Materials (VPS-47)
• Hazardous Materials Spill Response Policy (VPS-48)
• Laser Safety Policy (VPS-51)
• Biosafety Policy (VPS-52)
• Radiation Safety Policy (VPS-46)
• Magnetic Field Safety Policy (VPS-54)

FUNDRAISING

• Policy concerning Gift Acceptance & Receipting (VPAAR-1)
• Policy concerning The Management, Access, and Use of Institutional Advancement Data (VPAAR-2)
• Policy on the naming of University spaces, buildings, and other assets, programs or activities (VPAAR-3)