Award holder information
Information for recipients of graduate fellowships, scholarships or awards administered by the Graduate Awards Office, School of Graduate Studies
- Fellowship payments are issued after the DNE date of each term within the tenure period of the award, unless otherwise specified in the award letter.
- Award payments will commence once full-time registration in program is confirmed.
- Payments are made directly to the students’ accounts and applied to outstanding tuition and fees. If a credit balance remains in the account, a cheque refund request must be submitted by award recipients via their Student Center.
- Cheques are automatically mailed to the address on file within 10 business days after the refund request has been submitted.
Conditions of Tenure
- Tenure of the award starts as specified under Period of Tenure in your award offer. Should you be unable to start your program at that time, you may request a one-term deferment of your award. This must be done in writing to your Graduate Program Director. If you are unable to start your program within one term, your award offer will be withdrawn.
- Award holders must maintain full-time registration status in the graduate degree program specified in the attached letter, in each term during which the award is held. (Please refer to the Graduate Calendar for the definition of full-time for non-thesis programs).
- Internal award recipients are expected to devote most of their time to completion of their graduate degree and it is recommended that award recipients do not work more than 15 hours per week. Before you accept other employment, we suggest that you discuss and receive consent from your supervisor and department to ensure your employment is compatible with your activities as a graduate student and an award recipient.
External granting agencies may restrict the number of hours of employment permitted. Contact the external agencies directly for their policies.
- Doctoral students whose awards are granted for more than three (3) terms (one year), that plan to work full-time during the summer or any other term, are required to notify the Graduate Awards Advisor of the School of Graduate Studies at least two (2) months prior to the work term by requesting a one-term deferment of their award in writing by email to: Graduate-Awards@concordia.ca, indicating “Work Term Deferment” in the subject line.
Recipients may request a maximum of two (2) deferments of one (1) term each for employment purposes; the work terms cannot be consecutive. Students must request a “leave of absence” from their program during these terms.
- Award holders cannot be on paid leave from their employer, on a paid sabbatical, nor pursuing full-time employment during their term of tenure. In these cases, the award may be held in name only.
- International students cannot hold a Concordia International Tuition Award of Excellence if their tuition fees are paid through a scholarship that they hold, or if they benefit from an international tuition fee remission as a result of an agreement between the Government of Québec and their home country. In these cases you must notify the Manager, Graduate Awards.
- Award holders are responsible for remaining in good academic standing, maintain a minimum GPA of 3.0 with no failure grades, no more than one C, and not have been sanctioned under the Academic Code in order to receive approval for installments each semester.
Should you have any questions regarding the above procedures, please contact the awards office at (514) 848-2424, ext. 3835 or by email at firstname.lastname@example.org