Request for Space

Temporary use of space on campus is subject to the Policy on Use of Temporary Space, and to the Booking Terms and Conditions.

Requests for space are made to university Designated Space Administrators (DSA). For suitable spaces and DSA contact information, see the Designated Space Administration list to request space.

All space requests are considered requests only and evaluated prior to confirmation. Process time for evaluation/approval varies, so:

• be sure to submit your request well in advance of your desired event date
• include accurate, detailed event information when submitting your request in order to avoid processing delays

When your request is approved, you will receive an official booking confirmation from the DSA for the use of space.

Ask your DSA about space capacity to ensure your event does not exceed maximum capacity – and whether the space is equipped to suit your needs, otherwise you may need to make arrangements for equipment.

If your event requires more than one DSA managed space, contact Hospitality Concordia to help facilitate the request process at booking@alcor.concordia.ca or 514-848-2424 ext 5981.

For events where Hospitality Concordia is the DSA, an Event Coordinator may be assigned to facilitate the event details/logisitcs for you – if you are handling the event logistics yourself, see the list of internal event-related suppliers for available services.

As the event organizer, you are responsible for assuming all event-associated costs including rentals, equipment,cancellation and late fees.

Students: Student requests for temporary use of space for event/activities on campus must be submitted by a Recognized Student Organization Booking Officer in accordance with the Policy on the Recognition of Student Organizations and the Use of University Space. Visit the Dean of Students website for the Complete List of Student Groups.

External clients: For space requests and event planning on campus, contact Hospitality Concordia directly at booking@alcor.concordia.ca or 514-848-2424 ext 4947 for all your space request needs.