Educational software or services developed and owned by third-parties, including those linked to textbooks, in-class surveys, course assignments and quizzes can be invaluable tools for the development and teaching of courses.
When using any external service, instructors should respect the requirements below with respect to student personal information.
Instructors must maintain the confidentiality of student personal information at all times. In accordance with the Policy concerning the Protection of Personal Information, SG-9, “personal information” is information that allows a person to be identified (e.g., name, email address, student number, course name/ number, etc.).
Consent to release personal information must be given freely. It may not be mandatory for students to provide their personal information. Should a student not be comfortable with providing any information to an external party, alternate options, which do not penalize the student and which do not imply the provision of personal information by students, should be made available. Any such options should be presented to students at the same time as faculty members present the external service and, ideally, in the course outline. The standard wording below may be used in course outlines:
By using the external software or websites, students agree to provide and share their work and certain personal information (where applicable) with the website/software provider. Students are advised that the University cannot guarantee the protection of intellectual property rights or personal information provided to any website or software company operating anywhere, but especially when that company is located in a jurisdiction outside of Canada, including the US. Intellectual property and personal information held in foreign jurisdictions are subject to the laws of such jurisdictions.
Should you have any questions about use of a particular external software or service in your course, please contact:
The Centre for Teaching and Learning
(514) 848-2424 x 2496
Legal Services, University Secretariat
(514) 848-2424 x4853