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Guidelines

Purpose of the fund

The Concordia Council on Student Life (CCSL) Big Hairy Ideas Competition is looking for projects that will inspire the Concordia community with as deep and broad an impact as possible. Unlike the regular CCSL Special Project Fund, this competition requires collaboration between students and either staff and/or faculty. The approved project(s) may also receive funding for 100% of their expenses if there are no other sources of revenue and if they are within the funding amounts.

Reflecting the core values of the Council, when applicable, projects should demonstrate an effort to provide safe and inclusive spaces for the university community. Impact on the environment and sustainability of projects will also be considered.

Application deadline

March 7, 2016, 5pm

All application forms are to be completed and emailed, along with a detailed description of the project and a detailed budget, to lauren.broad@concordia.ca.

All short-listed applications will be asked to present their proposal to the Council on April 8, 2016.

Criteria
Requisite Selection Criteria
  • Applicants may include Concordia students, staff and/or faculty.
  • Proposals must involve collaboration between students and faculty and/or staff.
  • Project organizers must include at least one currently registered student, however those who graduate may remain involved in the project.
  • Proposals must have a significant and direct impact on student life at Concordia.
  • The project should impact as many Concordia students as possible.
  • Funds requested may range from $10,000.00 to $45,000.00.
  • The project must be a new initiative and cannot duplicate an existing university service.
  • The project may have other sources of funding. While this is not a requirement, any other sources of funding must be identified in the proposal.
  • For on-going projects, applicants must consider long-term costs and include a financial sustainability plan.
  • If the project requires a university space, the applicant must have confirmation of the space before receiving funding.
  • If the services of an external company or consultant are required, the project applicants must demonstrate why this expense is essential for success and keep these fees to a minimum.
Desired Selection Criteria
  • Projects involve both campuses.
  • The priorities of the projects are aligned with one or more of the University’s nine strategic directions.
Disqualification Criteria
  • Funding for publications and conference travel will not be considered.
  • Funds may not be used to cover current operating costs, deficits or on-going expenses of an existing project or service.
Claiming and reporting structure
  • The secretary of CCSL will act as a liaison between the Council and the project applicant.
  • Funds will be transferred to an internal university account under the jurisdiction of a student group or University department.
  • Funds may also be used to pay a vendor directly for an official invoice made out to Concordia University.
  • Based on the project’s timeline, approved funds will be released upon the following schedule:
    • Advance of up to 25% of the allocation at the outset of the project.
    • Upon reconciliation of the first advance (only original receipts will be accepted), a further advance of 50% of the approved allocation may be provided.
    • Upon reconciliation of the second advance (only original receipts will be accepted), a final advance of the remaining 25% of the approved funding may be provided.
    • The project organizers will be expected to reconcile the final payment prior to the end of the 24-month period of reconciliation.
  • The project organizers will be expected to give a presentation on the project’s progress to the Council in the next academic year (between September 2016-April 2017), and again in the following academic year (between September 2017-April 2018), if applicable. Dates will be confirmed at the outset of the next academic year.
  • The project organizers will be expected to provide the Council with mid-term and final written reports on the project’s successes, challenges and, if applicable, on-going sustainability.
  • If, at any time, the Council is given reason to call into question the direction of the project, the project organizers will be asked to explain any deviation from the original proposal.
  • If, after further review, the Council agrees by vote that the project is not being carried out as approved, the Council reserves the right to suspend or cancel any outstanding approved funds.
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