New form includes a reminder box for research travel information
Concordia’s Financial Services Department is set to begin issuing a new version of its expense reimbursement form used by the university’s staff and faculty members.
The new box on the form reminds users to provide complete information when making a reimbursement claim.
“All of this information was always mandatory; we just added this box to help researchers to remember to include what’s necessary before submitting their expense report to Accounts Payable,” Bouret says. “It’s designed to make the whole process smoother.”
The box reminds researchers to include the purpose of their trip, the destination, start and end dates, and its affiliation to a research grant. If available, they must also attach their itinerary, a program or prospectus, and boarding passes. If no boarding passes are available, the researcher must include a written attestation from the grant holder authorizing the trip.
The new form will be distributed by the Concordia University Bookstore as soon as stocks of the old form run out. Bouret estimates they will begin showing up by mid-April.
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