Financial managers, principal investigators and administrative officers should note these fiscal deadlines
To carry out the university’s year-end process, Financial Services has set deadlines for purchasing and other account activity.
The following deadlines will apply to all accounts and funds:
Purchasing (Requisition/web requisition) | April 5 |
Petty Cash | April 23 |
Accounts Payable (Expense reports) | April 10 |
Accounts Payable accrual period | April 16 to May 10 |
Receiving of goods | April 23 (3 p.m.) |
Banner closing | April 30 to May 2 |
Ledger correction for April | May 10 |
To ensure that an expense is charged to the current year (2012-13), goods must be received by Shipping/Receiving before April 23, 2013, at 3 p.m.
Best efforts will be made by Purchasing Services to ensure that goods are delivered to the University before April 23 for all purchase requisitions received or processed on the on-line system (web requisition) on or prior to Friday, April 5, 2013.
Delivery of goods prior to April 23 cannot be guaranteed for any requisitions received after April 5, 2013.
This also applies to minor purchase orders and release requisitions.
In cases where goods or services are received before April 23, 2013, but not the corresponding invoices, the amounts will still be accounted for and charged to the current year (2012-13), based on the purchase orders and proofs of delivery as per Distribution Services.
Read the full announcements and associated appendices on the Financial Services page (linked below).
For any questions, please contact:
• Gabriela De Risi, Budget: gabriela.derisi@concordia.ca or call 514-848-2424, ext. 4952
• Cathy Bissonnette, Accounts Payable: catherine.bissonnette@concordia.ca or call 514-848-2424, ext. 4943
• Daniela Di Paola, Purchasing: daniela.dipaola@concordia.ca or call 514-848-2424, ext. 3629
• Geneviève Desrosiers, General Accounting: genevieve.desrosiers@concordia.ca or call 514-848-2424, ext. 4720
Related links:
• University year-end April 30 2013 — closing schedule (includes appendices)
