Concordia University

Job description

Candidates will receive an email confirmation when submitting their application online. However, only candidates selected for interviews will be contacted. Please allow one (1) working day from the time you send in your application to receive an email confirmation.



Posted on: May 9, 2019
Deadline: May 23, 2019
Grade: 8


Reporting to the Manager, Industrial Hygiene and Prevention, the incumbent provides administrative and logistical support to the Environmental Health & Safety (EHS) department and specifically for the university’s Occupational Health and Injury Management programs. He/she supports the EHS department by responding to and redirecting inquiries and correspondence, preparing meeting documents and following up as directed.

Primary responsibilities

  • Provide administrative and logistical support to the Injury Management Program; process workers’ compensation claims.
  • Act as liaison with the CNESST (communicates or responds to requests for information regarding compensation claims, forward all workers medical reports and/or documentation); maintain all Workers’ Compensation claims files. Liaise with other University Departments such as Security, Human Resources, Payroll and Health Services in relation to the management of EHS Programs.
  • Support the Occupational Health Program by scheduling pre-employment/fitness for duty examinations for candidates during recruitment and coordinate with the Occupational Physician; oversee the enrolment in the Occupational Health Program and respond to inquiries.
  • Oversee the registration process for safety training, assist with preparing training material and room booking; prepare reports on safety training statistics.
  • Maintain and update (data entry) of the departmental database (ACCESS-based; including the Safety & Compliance Training Database, EHS Service Call Databases, Lab Safety Management Database), institutional database RiskonnectTM (online injury database); provides assistance to EHS staff on database use and compilation of statistics, as well as create new database queries and reports.
  • Assist with secretarial, clerical and administrative functions for the department: prepare correspondence, both internal to the unit and external; ensure standardization of documentation, and assists in preparing reports for internal and external bodies.
  • Assist with providing administrative support in institutional committees.


  • Diploma of Collegial Studies (2-year pre-university DEC) in a relevant field and two to four years related work experience, with at least one year experience in processing workers’ compensation claims
  • Experience in workers compensation claim management desirable
  • Knowledge of the University environment is an asset
  • Familiarity of Quebec’s workers’ compensation claims system and processes.
  • Good knowledge (Level 4) of spoken and written English and French; to explain procedures and to respond to general inquiries, as well as emergency telephone calls.
  • Good knowledge (Intermediate Level) of Word (to format documents and reports and to do mail merges), Excel and Access (data entry; documents, query and report creating; and troubleshooting), basic knowledge of PowerPoint (create presentations); Ability to use electronic mail software.
  • Takes initiative to identify better ways of doing things and solving problems
  • Excellent organizational skills in order to effectively organize work and set work priorities under time constraint.
  • Excellent interpersonal skills, with the ability to work independently as well as in a team environment
  • Demonstrated pro-active attitude, problem-solving skills and customer service orientation; ability to take initiatives and work autonomously with minimal supervision


$24.65 - $29.66 per hour



Interested applicants must submit a curriculum vitae with a covering letter by May 23, 2019. Please click on the How to Apply button below for further instructions.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.

Back to top

© Concordia University