Concordia University

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Job description

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FINANCIAL SERVICES

SUPERVISOR, ACCOUNTS PAYABLE (P5861)


Posted on: April 10, 2019
Deadline: April 25, 2019
Grade: 11

Scope

Reporting to the Manager, Accounts Payable, the incumbent coordinates and oversees the daily operational activities of the Accounts Payable (AP) department. He/She supervises and provides operational support to staff within the department and ensures that all functions are administered in accordance with established controls, procedures policies and guidelines.

Primary responsibilities

  • Coordinate and oversee the daily operational activities within the unit and implement new and modified processes and procedures as recommended by the Manager, Accounts Payable.
  • Supervise, assign, and schedule the workflow of the AP support staff; Provide support, guidance and assistance to the staff to improve performance as required and provide training to new and existing staff.
  • Undertake analysis of escalated issues, provide recommendations to Manager, Accounts Payable and communicate solution to staff for implementation.
  • Oversee day-to-day operation of financial systems; ensure staff within the unit are aware of all system procedures and processes that affect their tasks and conduct any necessary training as required.
  • Serve as a primary resource for support staff in solving operational issues and implementing solutions.
  • Complete all cheque cancellations, cheque deposits and journals, as required, and review and resolve all cheque run issues.
  • Resolve supplier and end user complaints and handle inquiries, as required, regarding payment processes and delays.
  • Assist the Manager, Accounts Payable in ensuring the efficient and effective functioning of the unit and service continuity.
  • Reconcile AP Balance Sheet accounts.
  • Perform duties as assigned as part of the year-end process.
  • Collaborate with FIS/HRIS renewal project team regarding issues related to AP and procure-to-pay processes as well as cross-functional processes.
  • Resolve complex issues between suppliers, departments, faculty members and other units within Financial Services while taking into account financial system limitations, compliance and other constraints.
  • Represent the department in internal and external meetings/committees relating to and affecting AP, and follow through on issues addressed and plans of action.
  • Assist the Manager, Accounts Payable in hiring processes, with audits (internal, external, tax, granting agency etc.) and other tasks as assigned.
  • Serve as backup to the Manager, Accounts Payable for extended absences.

Requirements

  • Bachelor’s Degree, preferably in Commerce with a major in Accounting or Administration or in a field related to the primary responsibilities, with 2 to 4 years of related work experience preferably in AP including experience in a supervisory role or leading a team.
  • Prior experience working on year-end processes including accruals, journals, account reconciliations.
  • Advanced knowledge of accounting processes, procure-to-pay process, Accounts Payable cycle, taxation, financial information systems and procedures as well as a strong competency and facility to work with financial information, financial reports and statistical data.
  • Good knowledge (Level 4) of spoken and written English and French in order to write reports, provide a high level of customer service, give and interpret detailed information, explanations, and instructions and deal with internal and external stakeholders in situations that require accurate use of both official languages.
  • Strong computer skills: Good knowledge (Intermediate level) of Excel and Word and basic knowledge of Access (ability to run queries).
  • Ability to extract financial information from databases.
  • Knowledge of the University’s financial information systems.
  • Ability to affect positive change.
  • Strong analytical, organizational, planning, interpersonal, leadership, customer service, problem solving, decision making and communication skills.

Salary

$62,228 - $72,201 per annum

Union/Association

ACUMAE

Interested applicants must submit a curriculum vitae with a covering letter by April 25, 2019. Please click on the How to Apply button below for further instructions.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.

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