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OFFICE OF THE PROVOST AND VICE-PROVOST, ACADEMIC AFFAIRS
MANAGER, FACULTY INFORMATION SYSTEMS (C1890)
Deadline: March 29, 2019
This posting represents a full-time contract effective until December 21, 2021.
Reporting to the Vice-Provost, Faculty Development and Inclusion, the incumbent is responsible for managing all academic personnel data and oversees the development, adjustment and maintenance of the Faculty Resource Information System (FRIS) requirements, including its integration with other University information systems.
- Design, develop and maintain the Faculty Resource Information Systems (FRIS); act as liaison between IITS and the academic sector to design and implement new features and functionalities and deployment approaches.
- Create and perform testing scenarios during the development, deployment and implementation of new modules in the faculty information systems. Troubleshoot on system related issues to ensure the satisfaction of end users and the integrity of the system.
- Provide strategic solutions to the Vice-Provost, Faculty Development and Inclusion pertaining to deficiencies within the information systems of Faculty Development and Inclusion. Analyze Faculties’ information needs: evaluate, plan and develop new functionalities within the Faculty Resource Information Systems to meet those needs and improve the efficiency of internal business processes.
- Provide senior administrators with required data pertaining to academic staff; oversee the compilation and analysis of said data and ensure the integrity of data on academic personnel processes.
- Lead financial analysis of the impacts of re-negotiating CUFA, CUPFA and TRAC collective bargaining agreements; develop methodology to ensure costing of said collective agreements is complete and accurate and advise on the financial impact of given collective bargaining proposals.
- Oversee the daily management of FRIS including course assignment for full-time faculty, part-time faculty and teaching assistants, troubleshooting issues with Faculty and academic unit representatives; ensuring the automated payment of part-time and teaching assistant contracts as well as the accuracy of parameters and data in FRIS.
- Assess and identify training needs of end users, design and deliver training sessions/workshops to faculty and staff; produce and provide training material on the different modules of FRIS and concurrent information systems.
- Hire, train, schedule, assign work, monitor, evaluate, and motivate direct report personnel.
- Bachelor’s degree in a related field and four to seven years of work experience in a related field. Experience in an academic environment desirable.
- Knowledge of the academic infrastructure and academic collective agreements, administrative practices and regulations.
- Good knowledge (Level 4) of written and spoken English; basic knowledge (Level 3) of written and spoken French.
- Advanced knowledge of Excel (to create and format spreadshe.ets including calculating formulas and managing pivot tables); good knowledge (Intermediate level) of Word (to format letters, lists, mail merges) and of Access (to join tables and run queries).
- Knowledge of the Faculty Resource Information System (FRIS), financial systems (Banner and Millennium), Student Information System (SIS), and Human Resource Information System (Empath) systems used by the University desirable.
- Strong communication skills with a sense of confidentiality.
- Excellent organizational skills with the ability to multitask effectively under pressure and to establish and follow priorities while maintaining flexibility.
- Ability to work independently and as part of a team.
$79,198.00 - $91,892.00 per annum
Interested applicants must submit a curriculum vitae with a covering letter by March 29, 2019. Please click on the How to Apply button below for further instructions.
IMPORTANT: The language and computer skills of short-listed candidates will be tested.
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