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ASSISTANT TO THE CHAIR AND GRADUATE PROGRAM ASSISTANT (P1948)
Deadline: March 29, 2019
This is a permanent part-time position: 25 hours per week (5 days workweek, working from 10:00 am to 4:00 pm)
Reporting to the Chair of Theology, the incumbent performs necessary administrative duties for the Chair and the Unit and serves as a resource person regarding academic programs and policies for new and returning students and faculty. The incumbent also provides information and assistance regarding academic matters to potential and current students.
- Provide information about admission requirements to potential students, procedures and policies to current undergraduate students and faculty.
- Coordinate all documentation and processes for recruitment, admissions, scholarships, awards, graduation, and other student requests.
- Perform all administrative tasks (typing, copying and filing) for Graduate Program Director and the Chair.
- Deal with student, public and media inquiries and requests (in French and in English) and receive visitors to the department.
- Maintain departmental budget and process payment of invoices, including purchases of office supplies.
- Track and maintain graduate student progress, including graduation requirements; assist in organizing orientation sessions for new students; create PowerPoint presentations for orientation/advising sessions; process student requests; coordinate and prepare literature for Open House activities.
- Maintain Department databases and website.
- Attend and participate in Department Council, Curriculum, Recruitment and Part-time Hiring meetings and take minutes as required; submit curriculum proposals (program changes and rationale) via Curriculum Tracking System Program.
- Monitor course sections, registration statistics, admission quotas (acceptances and rejections), compile and analyze the information and provide reports to the Chair.
- In conjunction with the Chair and Graduate Program Director, assist with the hiring of Teaching and Research Assistants.
- Assist the Chair in course scheduling, part-time faculty postings and assignments, and faculty workload in FRIS; maintain electronic file with course outlines.
- Diploma of Collegial Studies (3 year technical DEC) with two to four years of related work experience working in a University academic department.
- Good knowledge (Level 4) of written and spoken English and French in order to be able to interpret detailed information, respond to in-person to telephone and email enquiries, give clear explanations and instructions, prepare correspondence, take minutes and create documents.
- Good knowledge (Intermediate level) of Word, Excel, and e-mail applications.
- Ability to take and transcribe minutes.
- Proven decision-making, organizational, interpersonal, and communication skills. Ability to work with confidential matters with tact and diplomacy.
- Attention to detail, and the ability to work autonomously.
- Ability to multitask and prioritize in a busy, diverse, client oriented office environment.
- Knowledge of the Student Information System (SIS) and the Faculty Resource Information System (FRIS) is an asset.
*Please note this is a Pay Equity designated position PE160-14 and that the associated salary range is $29.12 to $35.01 per hour.
Interested applicants must submit a curriculum vitae with a covering letter by March 29, 2019. Please click on the How to Apply button below for further instructions.
IMPORTANT: The language and computer skills of short-listed candidates will be tested.
Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.
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