Concordia University

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Job description

Candidates will receive an email confirmation when submitting their application online. However, only candidates selected for interviews will be contacted. Please allow one (1) working day from the time you send in your application to receive an email confirmation.


FINANCIAL SERVICES

SUPERVISOR, RESEARCH FUNDS (P5856)


Posted on: June 14, 2019
Deadline: June 28, 2019
Grade: 13

Note

Repost.

Scope

Reporting to the Assistant Director, Research Funds, the incumbent supervises the work of the Financial Officer team and is responsible for reviewing and approving reports and other documentation produced by the team. He/she is responsible for managing complex research projects including liaising and coordinating with all necessary stakeholders.

Primary responsibilities

  • Supervise the financial officers in the Research Funds department: assign work, provide direction and support, and develop proper training.
  • Examine and approve internal Notice of Award (NOA) and Notice of Change (NOC) documents; examine and approve external NOA, NOC, and Contract Data Sheets (CDS) within given threshold; verify documentation, ensure supporting documentation for the grant is complete, identify potential risks and ensure appropriate follow-up.
  • Approve all journal entries under a given threshold; validate the accuracy of the transactions and verify if the transactions comply with all policies (internal and external).
  • Set up and closure of project accounting fund and budgetary structures; prepare journal entries, cash receipts, financial statements, invoices and other project financial requirements.
  • Analyze and reconcile deficit, surplus, budgetary variances and exceptions reports.
  • Review expenses charged to research funds to ensure that University policies and funding sources requirements are respected.
  • Provide financial information and services to Principal Investigators and service departments, as well as other universities and external agencies.
  • Develop training material and activities in conjunction with the Assistant Director to keep officers up-to-date.
  • Test new IT requirements for the department; recommend system innovations to enhance the management of research funds.
  • Reconcile accounts receivable, payable and overhead, and other activities; analyze, prepare and review statistical and financial data for inclusion in internal and external reports.
  • Act as liaison and resource person for internal and external stakeholders and provide training to fund holders and to other staff for issues related to the financial activity of research funds.
  • Investigate discrepancies or anomalies and communicate with relevant faculty, department or unit; resolve year-end reporting issues and prepare audit files for project and year-end audits.

Requirements

  • Bachelor’s degree, preferably in accounting and two to four years of relevant experience
  • Chartered Professional Accountant designation (CPA).
  • Supervisory experience.
  • Experience using financial information systems.
  • Good knowledge (Level 4) of spoken and written English ;good knowledge (Level 4) of spoken French in order to participate effectively in discussions involving the rapid exchange of ideas and basic knowledge (Level 3) of written French in order to write short factual texts.
  • Good knowledge (Intermediate Level) of Excel (able to use mathematical and financial functions) and Access (able to join tables and create cross-tab queries) and basic knowledge of Word (able to create and format documents).
  • Prior experience using Banner an asset.
  • Knowledge of fund accounting as well as Financial, Human Resources Information and Endowment Management systems an asset.
  • Focus on accuracy and attention to details, very good analytical skills
  • Highly developed interpersonal skills, with ability to lead/participate on a team.
  • Ability to prioritize work, manage multiple tasks simultaneously and foster a positive teamwork environment.
  • Strong customer service, decision-making, leadership, and problem-solving skills.
  • Available to work over-time during peak periods.

Salary

$79,080 – $91,714 per annum

Union/Association

ACUMAE

Interested applicants must submit a curriculum vitae with a covering letter by June 28, 2019. Please click on the How to Apply button below for further instructions.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.

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