Concordia University

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Job description

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ENROLMENT SERVICES

COORDINATOR, ENROLMENT AND STUDENT SERVICES (P1945)


Posted on: April 8, 2019
Deadline: April 23, 2019
Grade: 10

Scope

Reporting to the Director Administration and Services to Students, the incumbent supports the Director and has a major role in the coordination of administration practices in the Enrolment and Student Services Sectors. He/she provides high-level administrative and logistical support as well as being responsible for the reconciliation of departmental budgets, for the sector.

Primary responsibilities

  • Oversee the daily activities as it pertains to the units that are under the purview of the Director including follow-ups as it pertains to the Birks Student Service Center, Convocation activities and general administration.
  • Coordinate the HR functions and liaise with department coordinators and administrative assistants.
  • Prepare project reviews and verifies expense reports; research and collect data from internal and/or external constituents as requested.
  • Responsible for the Director’s agenda, scheduling meetings and ensuring relevant documentation is included.
  • Coordinate and attend meetings, uses judgment and institutional knowledge to follow-up and contribute to committees
  • Liaise with IT and facilities when coordinating space planning (including moves and VoIP setup etc); assess space requirements and responsible for maintenance of office equipment.
  • Develop and align input from stakeholders, and organize the implementation of strategic initiatives for the Director.;provide project management services (cost, resources, schedule and performance) and information analysis for all special projects and initiatives within the unit.
  • Chair administrative assistant meetings and act as the lead resource for administrative assistants in the sector in regards to staff.
  • Monitor and analyze in the management of the units’ operational budget as requested; coordinate and prepare pertinent HR documentation pertaining to staffing.
  • Develop and maintain effective relationships with management personnel and their support staff; brief the Director with regard to the status of pertinent issues and dossiers, and makes recommendations where appropriate.
  • Participate in convocation preparation activities and on site during the ceremonies.

Requirements

  • Bachelor’s Degree in a related field and one to two years of related work experience.
  • Experience in a university environment, dealing with project coordination and financial management.
  • Knowledge of the Student Information System and Banner/Millennium is an asset.
  • Knowledge of Concordia’s infrastructure and academic & administrative practices and regulations an asset.
  • Knowledge of administrative practices involving planning and organizing in a university environment desirable.
  • General knowledge of accounting policies and procedures.
  • Good knowledge (Level 4) of spoken and written English in order to communicate effectively with students, staff & faculty as well as to draft correspondence, documentation and reports; basic knowledge (Level 3) spoken and written French.
  • Good knowledge (Intermediate Level) of Excel, of Word and PowerPoint.
  • Excellent interpersonal and communication skills with the ability to deal sensitively with individuals and problem solve.
  • Excellent organizational skills in order to effectively organize work and set work priorities under time constraints.
  • Ability to multi-task and work under pressure with minimal supervision.
  • Ability to take and transcribe minutes and keen attention to details.
  • Sensitivity to students’ concerns.
  • Ability to work outside normal work hours during peak periods.
  • Aptitude to work in a service-oriented environment both as member of a team and independently.

Salary

$55,664.71 – $66,485.46 per annum

Union/Association

CUPEU

Interested applicants must submit a curriculum vitae with a covering letter by April 23, 2019. Please click on the How to Apply button below for further instructions.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.

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