Concordia University

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Job description

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OFFICE OF THE DEAN, FACULTY OF FINE ARTS

PROGRAM ASSISTANT, FINE ARTS, INTERDISCIPLINARY STUDIES COURSES (P1884)


Posted on: March 12, 2019
Deadline: March 25, 2019
Grade: 9

Scope

Reporting directly to the Director of Administration, Fine Arts and functionally to the faculty coordinators of FFAR 250 and the other FFAR group of courses, the incumbent provides administrative and logistical support to the Faculty Coordinators who oversee interdisciplinary or cross-departmental courses and programs offered through the Fine Arts Dean's Office. The incumbent assists in the daily operations of the unit, which include facilitating and participating in program evaluation and development discussions of FFAR 250 courses.

Primary responsibilities

  • Act as a resource person and coordinate unit activities such as travel and accommodations logistics and payments for Teaching Assistant (TA) training and guest lectures; Provide information, and support to faculty, staff, and students; Connect students to required resources; help facilitate complaint resolutions and set up meetings with course instructor(s) as needed. Respond to queries from faculty, staff and students by phone, e-mail and/or in person.
  • Provide administrative support with the preparation of FFAR 250 documents (syllabi, assignments, exams, TA professional development documents, communicate TA hiring decisions, posting of job description for TAs).
  • In accordance with internal policies and procedures, coordinate budget process. Reconcile records to Millennium (Concordia’s financial system), monitor accounts through Millennium and flag discrepancies to coordinators. Troubleshoot payment of TA contracts, process cheque requisitions, invoices, time sheets, and expenses for FFAR courses and courses/ workshops offered through the Fine Arts Dean’s Office, guest speakers, supplements for TAs, and office supplies. Advise students on late completion processes.
  • Schedule unit meetings, including but not limited to four yearly meetings/professional development workshops with TAs.
  • Provide support with the development and implementation of TA orientation and ongoing TA professional development.
  • Prepare and track all TA contracts through Faculty Resource Information System (FRIS).
  • Participate in the annual process of TA hiring (post positions, manage applications, hire and generate contracts with the approval of the coordinators) and serve on hiring committee with Instructor/s and communicate results and time-line for pending orientation to candidates.
  • Support the Facilitator, Academic Affairs in producing New Faculty Orientation.
  • Maintain and update the course timetable for the FFAR area and schedule courses/ workshops.
  • Maintain and update postings in FRIS for Part Time faculty for FFAR offerings, receive / sign applications, check that applications are complete and process contracts.
  • Coordinate and maintain email lists of current students, staff, and faculty for the Faculty of Fine Arts.

Requirements

  • Diploma of Collegial Studies (3 year technical DEC) in a field related to the primary responsibilities and two to four years of relevant experience, preferably in a university or comparable institution.
  • Good knowledge (Level 4) of spoken and written English to communicate effectively and to draft correspondence and documentations.
  • Basic knowledge (Level 3) of spoken French to respond to routine queries, explain programs and procedures, and to compose related correspondence.
  • Advanced knowledge of Word (to create and edit documents, labels, mail merges) and good knowledge (Intermediate level) of Excel (to create, maintain and update spreadsheets).
  • Working knowledge of FRIS, Student Information System (SIS), and Millennium, highly desirable.
  • Demonstrated customer service abilities to work effectively with students, faculty and other clientele.
  • Excellent interpersonal and organizational skills.
  • Ability to work extended hours during limited "rush periods".

Salary

$26.63 to $32.04 per hour

Union/Association

CUSSU

Interested applicants must submit a curriculum vitae with a covering letter by March 25, 2019. Please click on the How to Apply button below for further instructions.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.

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