Job requisition process

To initiate a recruitment process, you must complete the Job Requisition Form following the instructions below. Instructions to initiate the process for a new position are given under Additional instructions further below.

Instructions to complete the Job Requisition Form

• Complete all necessary information (click on each underlined field and type in the information).
• Print the form
• Please prepare the appropriate Justification form
• Once the requisition and the justification forms are signed, please attach the job profile and all pertinent information (organizational charts, reason for replacement, etc)
• Approval and signature process: these two documents must be sent together to the Dean, Provost and/or Vice-President for approval. The documents will then be forwarded to HR (Employment & Organizational Effectiveness Unit).

Submit your request as early as possible, taking into consideration the time required to:

• Approve your documents
• Prepare the posting (joint preparation: department and Human Resources)
• Translate the posting
• Advertise and post the vacancy
• Interview the candidates
• Test short-listed candidates
• Prepare final selection
• Finalize the offer of employment.

To know which Employment Advisor is responsible for your area, please consult our contacts list.

Additional instructions:

• For a new position or the re-evaluation of a position, you must obtain a Position Number and Grade by contacting the Compensation Unit, in Human Resources. Once you have all necessary information, follow the instructions above to complete the Job Requisition Form.
• For a part-time position, provide the number of working days and hours per week.
• For shift schedules, indicate whether the person will be required to work during the day, the evening, or the night shift, and specify the working hours.