When a Concordia staff, faculty or student requests the use of a room on campus, the booking will be confirmed within 48 hours. | Photo: Concordia University
"It could take more than 2 business days for classroom requests,” says Allard. “This is because we have to wait for the Office of the Registrar to complete their class assignments first."
The streamlined process doesn't mean less lead time is required to book a space. Some venues may still require as many as 20 days' advance notice. For example, it takes up to 20 days to obtain the necessary permit for self catered events (with “high risk” food) from the Ministère de l’Agriculture, des Pêcheries et de l’Alimentation du Québec (MAPAQ), and up to 15 days to obtain an alcohol permit from the Régie des alcools, des courses et des jeux. Other possible reasons for a longer lead time include:
- a requirement for multiple venues
- complex room set-ups and audio visual requirements
- professional assistance needed for the event (e.g. projectionist)
- rental of equipment
- multiple catering services
Planning an event? Ensure its success by checking out the MyEvents manual. The step-by-step instructions will guide you to the appropriate forms and information.