Once you have completed your internship, you must submit, to the CIADI administrator, the following reports (click on link for templates:
- Executive Summary Sheet (hard and soft copy)
- Student Evaluation Form (hard or soft copy)
- Final Report (hard spiral bound) copy and soft copy
You are required to submit these reports for every internship you receive.
The reports must be handed in on the following deadline dates.
- Internships ending in August, reports must be received by the second Friday of September.
- Internships ending in December, reports must be received by the second Friday of January.
- Internships ending in April, reports must be received by the second Friday of May.
- For any other end dates the standard is to submit your reports 2 weeks after the end date.
(It is also important to check out the Regulations specific to students in the undergraduate program for more information on deadlines dates especially if you are graduating the same term).
All final reports and the executive summary MUST not contain any confidential information as these reports may be viewed by the public. You must have the reports approved by your company. NOTE: Students who have a Pratt & Whitney Canada Internship must fill out the 1040ae (Clearance Request for Technical Publication), or 1040 af (Demande d’autorisation de publication technique) in the P&WC intranet and follow the instructions, this includes the Executive Summary Sheet, Final Report and Progress Meeting Slide). If you have any questions regarding this process you can contact Ms. Shirley Tam P&WC.
Failure to successfully complete an internship may be subject to removal of your membership with CIADI (including the CIADI notation on your transcript).
Should you decline an internship after accepting one without a valid reason wiill be subject to the removal of your membership with CIADI.
You will receive the following on your transcript:
- A non-credit course IADI 301
- After successful completion of one internship – "MEMBER CONC INST AERO DESIGN & INNOVATION".
- A non-credit course IADI 401
- After successful completion of two internships – "PROGRAMME COMPLETED CONC INST AERO DESIGN & INNOVATION"
If you have an internship of 1000 hours the reports must be submitted once after 500 hours and then again at the end of the internship. This second report must be properly updated with any new tasks or information and the bulk of the report must contain new information. If you submit only one report then you will only get one IADI notation.
You may notice that there is an "INC" next to the IADI course. Once you have submitted all your required reports this will be changed to a PDIST (pass) grade. However, failure to submit these reports will constitute an "INC" grade on your transcript and you will not be able to continue your membership with CIADI.
You cannot graduate with an "INC" on your transcript.
Being a member of CIADI (having received one internship), does not guarantee you a second internship for the following year. You will however continue your membership with CIADI until you graduate, after which you will become part of the CIADI Alumni.
In order to obtain an internship with CIADI you must be registered as a student in the program (M.Eng Aerospace) for the terms that you are working. (i.e. if your internship starts in December and finishes in April, you will need to be registered as a student for the fall term and winter term. You cannot be on a leave.
If you want your internship to be counted towards your program you must be registered full-time. If you are registered part-time, the internship will not count towards your program. For more information on your program, please contact Leslie Hosein, Program Assistant, M.Eng. Aerospace Program.
Remember that you must submit the required reports to CIADI along with any reports you must submit to your department.
Working off campus
Citizenship and Immigration Canada (CIC) has indicated that it will no longer issue “Off-Campus Work Permits” as of June 1, 2014. You will need a Social Insurance Number in order to work in Canada. Your study permit may allow you to work off campus up to 20 hours per week during the fall and winter terms and full-time during the summer. Please refer to the Government of Canada's "Work off Campus" website for more details.
Work as part of a Co-op/Internship program
The regulations for this type of work permit have changed as of June 1, 2014.
You can only obtain a Co-op Work Permit if the internship is an essential part of your academic studies. Therefore if you have already completed your internship requirement for your program you are not eligible to take another internship under this permit. Please refer to the Student Work Permit website for more information. To be eligible for this permit you must have a valid study permit and be a full-time student.
The above information is just guidance and may be subject to change, you must refer to the Government of Canada’s website which provides more up-to-date detailed information.
You can also obtain more information from Concordia’s International Students Office.