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Reminder - Year-end 2019-2020 - Procurement Services

April 16, 2020
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To: Financial Managers, Principal Investigators, Administrative Officers
From: Caroline Bogner, Senior Director, Procurement Services

Purpose

The objective of this memorandum is to remind Concordia University’s employees to take all necessary measures to expedite their procurements before the upcoming fiscal year end on April 30, 2020.

Process


To ensure that an expense is charged to the current fiscal year (2019-2020), goods must be received by shipping/receiving no later than April 16, 2020 at 3:00 pm.

Best efforts will be made by Procurement Services to have goods delivered to the University before April 16, 2020 for all purchase requisitions submitted through the on-line requisitioning system (WebReq) by April 3, 2020. Procurement Services cannot guarantee that goods will be delivered to the University prior to April 16, 2020 for any requisitions received after April 3, 2020. This also applies to release requisitions.

In cases where goods or services are received before April 16, 2020, but not the corresponding invoices, the amounts will still be accounted for and charged to the current year (FY2020), based on the purchase orders and proof of delivery provided by Distribution Services. If goods ordered were delivered directly to you or picked up by you or if services were rendered on your premises, please make sure to forward proof of delivery (receipts, packing slips or signed work order) to Distribution Services so that they may enter the receiving information in the financial system prior to April 16, 2020.

Access to Millennium Web Requisitioning will be available up until April 27, 2020. However starting April 17, web requisition will be recorded but not transferred to Procurement Services before May 4, due to the year-end process. Thank you for your support in ensuring that Concordia University meets its year-end closure obligations.

Please feel free to contact Procurement Services for any questions.




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