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University year-end 2018-19 Procurement

February 15, 2019

Attention - The University fiscal year-end is on April 30th.

To ensure that an expense is charged to the current fiscal year (2018-2019), goods must be received by shipping/receiving no later than April 18, 2019 at 3:00 pm.

Best efforts will be made by Procurement Services to have goods delivered to the University before April 18, 2019 for all purchase requisitions submitted through the on-line requisitioning system (WebReq) by April 5, 2019.

We cannot guarantee that goods will be delivered to the University prior to April 18, 2019 for any requisitions received after April 5, 2019.

This also applies to release requisitions.

In cases where goods or services are received before April 18, 2019, but not the corresponding invoices, the amounts will still be accounted for and charged to the current year (FY2019), based on the purchase orders and proof of delivery as per Distribution Services.

If goods ordered were delivered directly to you or picked up by you or if services were rendered on your premises, please make sure to forward proof of delivery (receipts, packing slips or signed work order) to Distribution Services so that they may enter the receiving information in the financial system prior to April 18, 2019.

Access to Millennium Web Requisitioning will be available up until April 26, 2019. However starting April 16, web requisition will be recorded but not transferred to the Procurement Services department before May 2nd, due to year-end process.

For any questions, please contact:


Frederick Clayman,
Accounts Payable
ext 4763
Mario Paradis,
Procurement Services
ext 4048
Catherine St-Arnaud,
General Accounting
ext 4720
Marie-Dina Jean-Felix,
Financial Planning and Budgets
ext 4952
Justin Carrier,
General Accounting
ext 4932

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