Last updated: August 13, 2020, 7:28 a.m.
Symptoms & precautions
The continued health and safety of the Concordia community remain our first priorities. As such, we are working with the Government of Quebec, public health authorities and the City of Montreal as well as public transit commissions to develop an approach centred on the respect of social distancing norms and on the protection of all.
We are working with the Government of Quebec, public health authorities and the City of Montreal as well as public transit commissions to use an approach centered on the respect of social distancing norms and on the protection of all.
As we have done throughout the COVID-19 pandemic, we will adhere scrupulously to all public health directives and carefully consider the sanitization and subsequent use of shared spaces such as stairs, elevators and eating areas.
Please remain at home and call the Quebec helpline: 1-877-644-4545. You will be advised on your next steps.
Concordia's campuses have been closed since Friday, March 13. There have been no in-person classes since that time.
As a reminder, in-person presence on campus has been reduced to the strict minimum of essential personnel required to keep facilities operational.
Quebec’s public health authorities have confirmed that they will be communicating directly with anyone who is considered a contact, and will advise on appropriate behaviours.
We are assured that public health authorities will communicate directly with anyone who is considered a contact. If you have not been contacted, you are not considered to be at risk.
In the case of a positive test result, the university’s role is to:
- Collaborate with public health authorities to provide any information they need to be able to quickly inform people whom they consider to be contacts of the affected person
- Implement and support any guidance and directives from the public health authorities
- Support the student, faculty member or employee as needed
- Maintain confidentiality. (Someone who receives a positive test result may choose to share that information with their colleagues or classmates. However, the university is not allowed to share that information.)
In the case of a positive test result, it is the public health authorities’ role to:
- Directly reach out to the person who has tested positive
- Determine who must self-isolate because of their contact with the COVID-19-positive person
- Communicate directly with anyone who is considered a contact and advise on appropriate behaviours
- If necessary, provide guidance and directives to the university as an employer to take any steps necessary to maintain the safety of the workplace.
As of July 18, wearing a face covering in all enclosed public spaces in the province of Quebec, including universities, is mandatory. Face coverings must be worn by anyone entering a Concordia building and within any indoor public spaces on campus, including lobbies and reception areas, hallways, elevators and staircases.
Concordia is in the process of procuring washable and reusable face coverings that will be made available to members of the university community requiring access to campus. Because there are delivery delays related to the pandemic, individuals must bring their own face covering in the meantime.
As of July 21, students can make an appointment to access their lockers for the express purpose of retrieving items they have left behind. To book an appointment, they must carefully follow the Campus Access instructions listed at Locker Services. Instructions include the option for students to assign a proxy on their behalf, provided they are unable to come in person.
The deadline to pick up their items is August 30.
Kitchens and other common spaces in unauthorized areas on campus will remain closed until further notice. Facilities Management is not servicing these kitchens or other areas at this time.
Please dispose of your refuse or food waste in corridor waste stations.
As of May 25, the only staff members who can work on campus are:
- Personnel who maintain essential services
- Individuals who have been identified by senior management to work on campus in support of authorized labs, construction sites or other approved priority sectors
Faculty members can access their offices as of July 6. This partial re-opening is for the express purpose of preparing for the fall term only and does not grant access to other areas on campus.
Staff members currently working remotely, including departmental administrators and receptionists, will continue to do so until further notice. It is also important to note that students cannot access office spaces as this partial re-opening applies to faculty members only.
Although many of Concordia’s research labs have re-opened, the university’s campuses remain closed, with most services accessible online and employees working from home where possible. As such, the PERFORM Centre Gym remains closed until further notice. All pre-existing PERFORM Centre Gym memberships will be extended once the facility is able to re-open.
The university is following recommendations and guidelines set out by the Commission des normes, de l’équité, de la santé et de la sécurité du travail (CNESST). Areas frequented by faculty, staff and students undergo enhanced cleaning and sanitization. Additional hand-sanitizing stations have been added, and individuals accessing Concordia’s campuses must use hand sanitizer upon their arrival.
Everyone accessing the university’s campuses also receives training to ensure a mutual understanding of expected behaviours for the health and safety of the Concordia community. The training takes approximately 30 minutes to complete and is available on Moodle.
Public health guidelines determine when non-academic staff can return to campus. Concordia is adapting and adjusting accordingly as more information becomes available. The vast majority of those Concordia employees who are currently working from home will continue to do so for the foreseeable future.
Access to the Sir George Williams and Loyola campuses is still strictly designated to essential service employees and some research and teaching activities. Concordia is organizing limited access to campus for employees to collect personal belongings and other equipment.
All in-person summer camps that were scheduled to take place on Concordia’s campuses have been cancelled. While the Government of Quebec announced on May 21 that camps could open as of June 22, we could not ensure compliance with the required restrictions to ensure the safety of summer camp participants. Information on online camps is available at concordia.ca/summer/camps.
The objective is to maintain Concordia’s ability to carry out these projects so long as they respect public health guidelines. Facilities Management is also prioritizing how it allocates resources based on the needs of the university’s academic and research community.
Construction sites are reopening progressively as per government public health and CNESST guidelines.
To ensure the health and safety of the community, research labs are being opened in phases. Security, safety and cleaning procedures are evaluated in accordance with Commission des normes, de l'équité (CNESST) protocols.
The pilot phase of opening a small group of labs commenced on May 25. Each week since, the university has continued to open labs and research spaces on both campuses. Concordia has now re-opened more than 180 labs in the sciences, engineering, social sciences, fine arts and humanities, successfully delivering on its objective to have the majority of the labs requiring onsite access open by the end of July.
Although a lab is open, individuals wishing to return are required to first contact the professor in charge of the lab to follow an approval process. Professors with labs that do not appear on the list may request opening by contacting the Associate Dean, Research, of their Faculty.
All Library locations are closed until further notice. However, certain Library services are now available. They are:
Contactless book pick-up service: Concordia students, faculty and staff can request certain items from the Library’s regular collection. Requested items will be made available for pick-up.
Article/chapter scan and deliver service: This electronic delivery service enables Concordia students and faculty to request a digital scan of an article, book chapter and book front and back matter from the library’s print collection.
E-reserves: All faculty members can now request scanned print material to be made available as part of the e-reserves service. The Library can also scan articles and book chapters to be put on e-reserves and take care of the copyright compliance.
While the Concordia Library’s physical locations are closed, the Library team is committed to supporting you throughout this period in completing your studies, teaching and research.
For up-to-date information about all services and resource available, see the Library COVID-19 webpage.
For students, access to online course readings for your courses continues to be available through the Course Reserves System.
For everyone, online resources and services continue to be available, including databases, journal articles, eBooks, streaming music and films, and images.
For some electronic collections, members of the Concordia community need to enable off-campus access. Please see the instructions for doing so on the Library’s website.
Chat and email with library staff using the Ask a Librarian service is available for questions about accessing library resources and searching for information.
During the campus closure, the university’s loading docks are operational and receiving goods. Please do not come to campus to retrieve goods at the loading docks. Employees are securely storing goods and will deliver them to your offices after the university re-opens its campus.
The university strongly advises all members of our community against travelling for any purpose for the foreseeable future.
The Government of Quebec requires that anyone returning from travel abroad should self-isolate for 14 days, regardless of where they came from. This is mandatory for public sector employees in the health and education systems.
All members of the community are asked to report that they are self-isolating by completing the self-isolation form (on MyConcordia).
For information on Canadian travel advisories, visit the Public Health Agency of Canada COVID-19 site.
U.S. citizens and permanent residents can enter the U.S.
International students who want to go home to be with their families should feel free to make such arrangements.
For international students presently on exchange at Concordia, you can communicate with Concordia International, who have been in touch with your home institutions.
In order to return to Canada you must meet the Immigration travel restrictions currently in place. Please visit the ISO for the most recent travel information.
The university no longer authorizes work-related travel and strongly advise all members of our community against travelling for any purpose for the foreseeable future.
Regarding research travel — if you have incurred expenses already relating to research travel, note that the federal granting agencies — Natural Sciences and Engineering Research Council (NSERC), Social Sciences and Humanities Research Council (SSHRC) and the Canadian Institutes of Health Research (CIHR) — will consider the reimbursement of such non-refundable travel fees due to the COVID-19 situation as acceptable. This applies to the travel of both principal investigators and research personnel, when cancellation occurs.
Les Fonds de recherche du Québec (FRQ) has also announced that they will also consider the reimbursement of such non-refundable travel fees due to the COVID-19 situation as acceptable.
In line with this approach, Concordia will also reimburse such charges on PDA or other Concordia research funds accounts for which such travel related expenses are permitted.
For other externally funded research grants, we plan to treat such charges in alignment with the Tri-Agency’s approach. As needed, if a granting agency announces a position that they will be unable to fund reimbursements for non-refundable travel fees due to COVID-19, Concordia will ensure to provide an alternative source of funding.
Events on campus
The university is not able to host any conferences and events – regardless of the number of attendees – until August 31.
Please contact your employment advisor.
Concordia is reviewing all recruitment activities for non-academic staff positions on a case-by-case basis. If you are involved in a recruitment and selection process and have not been contacted by an employment advisor, please verify its status at: concordia.ca/hr/jobs/openings/staff-positions.