Concordia University

http://www.concordia.ca/content/concordia/en/admissions/graduate/required-documents.html

Required documents

Once you have completed the online application, it is important to ensure the university receives all necessary supporting documents, such as:

  • Transcripts for all post-secondary institutions attended
  • Confidential Letters of Reference
  • Letter of Intent/Statement of Purpose
  • Curriculum Vitae (CV)
  • Applicants whose prior degrees are not from an institution where English is recognized as the official language of instruction are required to submit official language test scores
  • Applicants who are from Quebec and who have not completed a Diploma of Collegial Studies (DEC) and a university degree in Quebec are required to submit official language test scores
  • Proof of Canadian citizenship or Permanent Residency
  • Check to see if your program requires additional documents or test results. Please check program websites for more information.

With the exception of your letters of reference, we strongly encourage you to upload copies of your supporting documents (including unofficial transcripts and test scores) as they will allow us to proceed with the initial assessment of your application and will speed up the review of your file.

Note: All required documents received by Concordia University become the property of the university. Official documents and/or transcripts will not be returned to the applicant.

Transcripts and Official Supporting Documents

If you studied at institutions:

  • In Canada or the United States you can submit official transcripts in a sealed envelope
  • Outside of Canada or the United States, you must arrange to have your school mail an official transcript

In both cases, you must send transcripts directly to the Graduate Admission Application Centre:

By mail:

Concordia University                     
Graduate Admissions
Application Centre 
P.O. Box 2002, Station H
Montréal, Québec
Canada H3G 2V4

By courier:

Birks Student Service Centre
Room LB-185, J.W. McConnell Building
1400 De Maisonneuve Blvd. W.
Montreal, Quebec  H3G 2V8

Contact phone number for courier:
514-848-2424

Hours of operation

Monday to Thursday: 9 a.m - 6 p.m.
Friday: 10 a.m. - 5 p.m.

It is your responsibility to ensure that all transcripts (complete, incomplete and in progress) are sent.

Please note:

Transcipts:

  • Former Concordia students are not required to submit official Concordia transcripts
  • All transcripts should be in the original language
  • If your official transcript is in neither English nor French, submit an unofficial copy translated into English or French by a certified translator

Certificates:

  • If you submit certificates in a language other than English or French, you must submit a copy translated into either English or French by a certified translator
  • If the certificate does not detail the subjects taken and the grades achieved, a certified statement of these from an authorized official of the institution should also be included

Confidential letters of reference

  • For admission purposes, letters of reference are valid for one academic year only. After this time, candidates who wish to make a future application, will be required to submit updated letters of reference.
  • Most departments require three letters of reference. A suitable referee is an individual who is well-acquainted with your education and abilities. Referees should be academic in nature where possible. Professional referees will be accepted in situations where the applicant’s experience is most relevant. You will need to supply the names of your referees in the online application.
  • Academic Assessment forms can be downloaded and given to your referees.
  • Each letter of reference and accompanying Academic Assessment form must be sent in a signed, sealed envelope (signed across the flap of the envelope).
  • You can ask your referees to send them directly to the address above.
  • Letters of reference may be faxed to 514-848-2621, however the original letters in sealed envelopes must arrive by mail afterwards.
  • Referees from a North American institution may send their official letter of reference directly to the Graduate Program Assistant in the prospective student’s department. In order for the letters of reference to be considered official, referees must ensure that the letters of reference are emailed directly from their personal university email address.

Letter of intent/Statement of purpose

A detailed document describing your background, academic and/or professional experience (including publications, awards and relevant employment) and career goals (generally no more than 600 words, however there are exceptions). Some programs have more specific requirements, so please double check your program’s requirements before submitting.

Proof of Canadian citizenship or Permanent Residency

For Canadian citizens and Permanent Residents only

A legible photocopy of one of the following documents must be provided:

  • Canadian/Quebec birth certificate
  • Canadian citizenship card (both sides)
  • Permanent Resident paper (IMM-1000)
  • Permanent Resident card (both sides). 

Proof of test scores

You will be asked to list your score from any English language exams (eg. TOEFL, IELTS) or other exams required for admission (eg. GMAT). Supporting documentation will have to be mailed directly to the Graduate Admission Application Centre.

Thesis supervisor

In some cases, admission to a thesis program may require that you find a thesis supervisor in order to be accepted. Please visit the program department page and explore.concordia.ca to find research conducted and identify key people who work in those areas across the university.

 

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