Frequently Asked Questions
If you do not find the answer to your questions here, contact us at firstname.lastname@example.org.
When calling or e-mailing the Institute, please remember to begin by stating your name, Concordia Student ID number and program. Include this information on all correspondence as this will enable us to provide you with speedy and efficient service.
APPLICATIONS & INTERVIEWS
As soon as you have access to the job postings you can start applying to them. To increase your chances of getting an interview; you have to make sure your documents (e.g. CV and cover letter) have been reviewed and approved by your coordinator.
You should apply to internships as many as you are qualified for. If you are unsure about
the requirements, discuss it with your Program Coordinator. You need to balance your chances of getting an internship with applying to roles you wish to take on & are qualified for.Consider the nature of work, location of work, and organization before you apply!
Yes! Co-op internships are more than any old internship, they are meant to challenge you and help you grow professionally. You may not have experience in every aspect outlined in a position description, but it’s up to you to demonstrate in your application and interview how you will bridge that gap. Refer to courses that you’ve completed or that you’re currently taking, highlight the skills that you already have that will allow you to take on the tasks, think about (and sign-up for) extracurricular training on tools that can set you apart from other candidates. Our rule of thumb is if you can demonstrate that you can do about 70% of what is being asked for, then apply!
If you miss an interview, with the exception of a Dr.’s appointment or an exam, you will receive an email asking you to provide us a letter of apology addressed to the employer. You can only miss one interview; missing a second interview may result in your withdrawal from Co-op (see section 3.2.5 of the Co-op Handbook).
As soon as you know you will not be able to attend the interview, please contact our Co-op office by email email@example.com or by phone at 514 848 2424 ext. 3950. You are only allowed to miss one interview per semester.
Students are not permitted to add any contact information to their applications on Compass (phone, email, address). Employers contact Co-op directly for interview booking and offers to students.
Yes. The Institute sends student transcripts to all employers. While some employers attach great importance to students’ academic record, others are more interested in students’ personality, practical skills, etc.
You can conduct the interview from home or request an interview room to be booked at the Co-op office. These rooms are not always available, so you may also try to book a room in the library. Make sure that you’re in a closed and calm area so that you can listen attentively and be heard clearly by the interviewer.
Yes! You must inform both your Program Coordinator and very importantly you must email firstname.lastname@example.org to ensure that they do not double book you!
We do not reschedule interviews for classes or labs. Find a friend in class who can take notes for you, or speak with your teacher, or try to attend the class/lab in a different section. Interviews are only rescheduled for doctors’ appointments (a doctor’s note must be sent to the Co-op Office) or for midterm/final exams.
We encourage you to apply in the same language of the posting and consider taking French classes.
Co-op does not allocate any time for vacation or other non-academic trips. Students must be available for interviews for the entirety of their search semester.
You can but you need to make sure first that your new sequence allows to do so. Send a fully completed Change of Sequence Request Form (both pages), to your Coordinator and ensure that your Academic Director has signed off on the new sequence (page 2).
You are able to see all job postings that you are attached to on compass. You will need to click on the blue button labelled “Posting/Applications” and ensure the drop down menu is set to “Current Work Term”.
You can complete and sign the Opt-Out Form and send it back to your coordinator at the beginning of the semester. It will be your responsibility to find a work term. If you have not found an internship near the end of the job search process, we will start sending your profile to employers.
No. Students searching for their final work term are not eligible for 8-month internships.
Ensure that you communicate with your supervisor from the beginning, indicating that you are scheduled to do another work term after your current one. You may have a conversation about extending your current work term to do a total of 8 months, or you may have to miss work to attend interviews
Whether you have or not have had your C.V. or your cover letter reviewed, contact your Coordinator to do so - you may have overlooked a detail. If a company does not select you for an interview, it does not necessarily mean that your résumé is lacking. There might be other factors involved. However, if you have applied for several positions but have not received any interviews, please contact your Program Coordinator without delay.
If you interviewed for the internship during first round you will see your ranking the day prior to Job Match/Rank Match Day. If you’ve been ranked #1 for a position, then you were the top choice! If you interviewed for the position during Continuous Placement, it can take a few days to several weeks for an employer to decide. And, unfortunately, sometimes we don’t receive any follow-up from an employer. While you’re waiting on a response, make sure to keep applying to positions and attending interviews.
You got an offer, congratulations, your efforts paid off! Once you have accepted an employer’s offer, we will stop scheduling interviews for you and you are not allowed to accept any other offers from any other employer. If you renege on an offer, whether to take a different one or for any reason at all, you will be withdrawn from Co-op. You would have 24h to reply to our offer email. Please note that you’re only allowed to use one ”not interested” response. Remember, each internship has the potential to be an incredible learning experience; speak with your Program Coordinator to make the most of your internship.
No, students are not permitted to contact employers for positions posted on Compass.
No, students are not permitted to contact employers for positions posted on Compass.
You must send your Coordinator the job description for approval before accepting any offer. Please note that Co-op internships must be full-time (min. 35 hours per week), paid (at least min. wage), daytime Monday-to-Friday, must be between 12 and 17 weeks in duration, and supervised. Once the position has been reviewed and approved, you will need to send Co-op the official offer letter as well as necessary contact information (HR or supervisor’s full contact info, full address of company/organization address, start and end dates). Until we have this full information and the internship is reflected on your Compass profile, you will still be required to attend scheduled interviews for other positions.
Your Coordinator will review your application activity, your sequence possibilities, as well as your adherence to Co-op rules and standards. If it is deemed that you can remain in Co-op, you will need to fill out a Change of Sequence Form and have it approved by your Academic Director and your Program Coordinator.
Although the Institute does not guarantee that every student will find a work term position each term, the vast majority do. Your Program Coordinator will work very closely with you to help you find a work term position. We strongly encourage you to apply to as many internship opportunities as possible, posted on COMPASS or found through your own job search. In rare cases where a student does not find a work term position after actively looking, the Institute will evaluate the situation on a case-by-case basis and recommend workable solutions.
No fees are refunded. Should a student wish to withdraw from the Institute, they must complete a withdrawal form and submit it prior to September 1st, May 1st, and January 1st, in order to avoid fees for the following semester.
Unfortunately, no. Coordinators do not monitor nor evaluate the work of students, you must find references from previous work or academic projects. Try asking several supervisors or people in positions of authority in any experience you had: work or volunteer experience as well as checking with your professors if you have been involved with them.
CO-OP INTERNSHIP DETAILS
Job Match: Runs for about the first 6 weeks of every semester, students apply to jobs, students and employers rank each other, our Compass system runs an algorithm to match the rankings. Students have flexibility and choice for which jobs they apply for.
Continuous Placement: Employers post jobs, students who are eligible for the job have their default Resumes sent to the employers, employers choose which students to interview and offer a position to. There is no ranking system, and students have no choice for which jobs they apply for.
This depends on your academic program, undergraduate Co-op students are required to do three (3) or four (4) work terms and graduate Co-op students need one (1) to three(3) work terms.
Each academic program has a standard Co-op work term sequence. Your sequence is available on COMPASS once admitted to Co-op. Your Academic Director is responsible for your work term sequence, within the rules and regulations of co-op.
Because Co-op programs are part of the Co-operative Education and Work Integrated Learning Canadian Association, there are rules and regulations to follow. Being full-time is one of them, as well as internships must be paid, must be between 12 and 17 weeks in duration, and supervised.
The Co-op internship must take priority over any part-time job, any course, or any extracurricular activities. If you decide to renege on an offer or leave an internship, it will result in a Fail grade for the work term on your transcript.
Please familiarize yourself with the International Students Office (ISO) Office, located at 1550 De Maisonneuve Blvd. W., Room GM-330. You must apply for a work permit as soon as you are admitted to Co-op, it can take several months to receive the work permit in the mail. If during the course of your degree your work permit is nearing expiration, please ensure that you apply to extend it at least 6 months before its expiration date. Failure to have a valid work permit will disqualify you from doing an internship.
No. The internship must take priority over coursework in the work term semester, and as such students are only permitted to take 1 course in the evening during their work term. Regardless of any agreement made with the employer, the student cannot take a course that is offered during normal daytime work hours. Also, regardless of any agreement on the part of the employer, the 1 course rule will not be bent for students and you may have a course removed for you, if you are found to have more than 1 during a work term.
Yes, you must complete a work-term report. Each Co-op Work Term is a course, and as such you must receive a grade for the course. This is determined by your performance in the position as well as your reflection of your learning. These are captured in the employer and self-evaluations, and the work term report/presentation.
Salaries can range from the minimum wage to ~$28 per hour, determined by individual companies and organizations. The criteria for establishing salaries may be, and usually are, based on the number of academic credits completed, the experience required to perform an internship and the level of your work term. Keep in mind that having a Co-op internship is more about the experience than about the money.
We encourage you to get different work experiences in different work environments, performing different types of responsibilities. This will enable you to gain a wider perspective of different companies/organizations and accumulate the necessary information to select a profession that best fits you. However, we do allow you to undertake all your work terms in the same company if you so desire. We require that each work term provides you with increased and varied responsibility which is conducive to progressive learning.
You will receive a grade of Fail for your work term course, which is a permanent grade on your record, and you will be withdrawn from your Co-op program. Once a Co-op work term is accepted, the decision is irrevocable. The Fail grade will not, however, affect your GPA.
Some companies offer assistance to find out-of-town accommodation. In case the company you will work with does not offer this, you can try searching for arrangements online. There are many websites that can provide you with useful information to find housing: www.zumper.com, www.realtor.ca, www.craigslist.org, www.padmapper.com, www.centris.ca, appartmap.com, duproprio.com, www.louer.com, etc. Also check sites such as Airbnb, some owners will agree to monthly rates that are comparable to rent rates. Towards the end of the semester when you’re searching for an internship, you will receive an invitation from Leslie Ann Hughes to attend a meet-and-greet with other students (usually going to Ottawa or Toronto) and have the opportunity to be on a contact list with other students and Co-op students who previsoulsy worked there before as well as Co-op Alumni currently leaving in the area. Your Program Coordinator may also put you in touch with other Co-op students who may help you out. Fo any information, please email Leslie Ann Hughes at Leslie.Hughes@concordia.ca
Yes! The information you provide for the second work term should reflect the changing nature of your position during 8 months and the progressive learning that you’ve been doing. You may have used concepts from different courses, worked on different projects, acquired new skills, etc.
Please visit the Co-op Contacts page for names and contact information.
To find your Co-op Coordinator, click here: http://www.concordia.ca/academics/co-op/contact.html
To find your Academic Director, click here: (Make it embedded)
The videos are available on Compass, under Resources.
Please visit the Concordia Student Hub page for Writing Assistance for help with grammar and spelling in documents such as your cover letter or work term report. Also consider joining a Conversation Group to practice your spoken English/French. You may wish to take elective courses in the Department of English or the Département d’études françaises to improve your writing skills. French study fee exemptions are available for international students. If you are taking French courses, you can get additional help through the Centre d’apprentissage et de promotion du français.
Yes, a student who does not submit a work term report or work term presentation by the academic deadline will receive a grade of Fail and will be withdrawn from Co-op.
There are 48 Co-op programs, so if your new major does have a Co-op option, you may find yourself with a new Co-op Coordinator! Given that changing majors falls in the academic realm, you will need to speak to an Academic Advisor to make the change.
Co-op students get early access to course selection (a day earlier than other students), and it’s up to you to ensure that you take advantage of this so that you can make a schedule that will align with your Course Sequence. If you cannot enroll in a course at your preferred time, please choose another section at a different time. If you’re still not able to get into a course you need, consider using the Course Swap method. If all else fails, speak to an Academic Advisor or your Academic Director.
Concordia offers some starting points for international internships. Co-op Concordia has an ongoing partnership with the The Canada-Japan Co-op Program and often sends students for consideration. For further details, please contact Senior Program Coordinator Nadine Benjamin and be sure that you CC your coordinator in your email to keep them in the loop.
Please update it on your myconcordia portal and the changes will be reflected on Compass.
At Convocation, you will be recognized as a Member of the Institute for Co-operative Education. In addition, you will graduate with a Co-op certificate and your degree will indicate Co-op. On your university transcript, you will be coded as having completed the Co-op program.