GRADUATE PROGRAM COORDINATOR, ECE (P2911B)

FACULTY OF ENGINEERING AND COMPUTER SCIENCE

Scope

Reporting to the Department Administrator, and functionally to the Graduate Program Director, the incumbent is responsible for guiding students from registration to graduation; the incumbent coordinates, develops, implements and processes all matters relating to graduate programs in Electrical and Computer Engineering (ECE).

Primary responsibilities

• Support recruitment and retention activities by providing information and assistance regarding graduate programs to students and faculty.
• Monitor students from admission to graduation; assess students’ profiles for academic standing; prepare progress reports; ascertain that students have met all criteria for graduation.
• Prepare and create documents, forms, correspondence and reports pertaining to graduate programs; maintain graduate student files and database; maintain departmental graduate web-page up-to-date.
• Process and troubleshoot graduate student bursaries and research assistantship contracts.
• Process student requests including transfers, deferrals, withdrawals and time limit extensions.
• Coordinate, organize and schedule thesis path: comprehensive examinations, thesis proposals, thesis defenses, final thesis submissions, grade report submissions.
• Register students in all graduate programs; ensure that program requirements are met. Inform students on course selection, program requirements and academic procedures.
• Member of the Graduate Studies Committee. Set agenda, organize meetings, take and distribute minutes, initiate agenda items and follow up to ensure implementation.
• Work closely with Graduate Program Director (GPD) to establish and improve program guidelines and procedures ; keep GPD aware of potential problems.
• Assist with the preparation of curriculum documentation for the University calendars.
• Perform other duties as required.

Requirements

• Diploma of College Studies (two-year pre-university DEC) and two to four years of related work experience, including front-line service.
• Very good spoken and written English (level 4) in order to communicate effectively with Faculty, students, staff and external contacts; basic spoken French (level 3) to answer general inquiries.
• Intermediate knowledge of Word (to produce documents) and advanced knowledge of Excel( to work with spreadsheets and create reports).
• Advanced knowledge of faculty curriculum, policies and procedures; knowledge of registration processes.
• Ability to work in a service-oriented environment as both a team member and independently.
• Proven ability to work effectively with students, staff, faculty and general public.
• Capable of working under pressure in a high volume area.
• Good organizational skills and ability to multitask.
• Ability to meet strict deadlines; keen attention to detail.
• Excellent interpersonal and communication skills, ability to deal sensitively with individuals.

Salary

$23.54 – $28.35 per hour

Union/Association

CUSSU

Interested applicants must submit a curriculum vitae with a covering letter by April 8, 2013, to:

Elvira Fiorentino
Concordia University
Department of Human Resources
S-FB 1130
1455, boul. de Maisonneuve O.
Montréal (Québec) H3G 1M8

Fax: (514) 848-2844

Email:
External Candidates - hr-employment@concordia.ca
Internal Candidates - eed-employment@concordia.ca
(please enter your Employee ID number in the subject line)

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.

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