DOCUMENTATION AND SCANNING ASSISTANT (P1603)

DOCUMENTATION AND SCANNING ASSISTANT

Scope

Reporting to the Manager, Application and Documentation Processing, the incumbent performs various clerical functions which support the application and documentation process.

Primary responsibilities

• Code and enter data from the application form into the Student Information Management System (SIMS) database.
• Code and barcode receipt of student file documents into SIMS.
• Classify documents by type as well as determine if they are considered official or unofficial.
• Provide central file room services, including filing, file control retrieval of files, and rotation of scanned batches.
• Investigate and correct anomalies and errors in applicant files, match unlinked documents and rebuild files.
• Batch documents and ensure that they are sorted appropriately in preparation for scanning; scan and index documents in SIMS.
• Provide general clerical support including distribution of mail; perform other duties in support of the operation of the unit.

Requirements

• Diploma of Collegial Studies (2 year pre-university program) and one to two years of office experience.
• Basic spoken and written English (Level 3) in order to be able to understand the content and context of a document, to give and follow instructions, and to fill in forms where brief written descriptions and comments are required.
• Basic knowledge of Word (to create and update documents).
• Demonstrated experience entering data into a database rapidly and accurately.
• Ability to cope in a high volume environment and meet established deadlines.
• Keen attention to details.
• Ability to multitask and work under pressure with frequent interruptions.
• Good organizational and team skills.
• Aptitude to work in a service-oriented environment as both a member of a team and independently.

Salary

$18.01 – $21.42 per hour (Pay equity adjusted salary rate)

Union/Association

CUSSU

Interested applicants must submit a curriculum vitae with a covering letter by March 26, 2013, to:

Elvira Fiorentino
Concordia University
Department of Human Resources
S-FB 1130
1455, boul. de Maisonneuve O.
Montréal (Québec) H3G 1M8

Fax: (514) 848-2844

Email:
External Candidates - hr-employment@concordia.ca
Internal Candidates - eed-employment@concordia.ca
(please enter your Employee ID number in the subject line)

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.

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