DATA ENTRY CLERK - ACCOUNTS PAYABLE (P4931)

FINANCIAL SERVICES

Scope

Reporting to the Supervisor – Accounts Payable, the incumbent is responsible for all data entry of direct payments and expense reimbursement reports into the University’s Financial Information System (Banner). He/she ensures that all direct payment invoices have appropriate budget/account code and are approved by appropriate faculty/staff member, appropriately tax coding all direct payment invoices according to Government tax legislation and University policy, and processes and pays vendor invoices for select accounts.

Primary responsibilities

• Upon receiving the expense reimbursement forms from the Accounts Payable Clerk, verify them for appropriate approval and completeness before entering them into Banner. Enter direct pay invoices and expense reimbursements into Banner and ensure that deadlines are met.
• Ensure all direct payment invoices have appropriate budget/activity codes and are ready for data entry.
• Tax code all direct payment invoices.
• Enter all special accounts into Banner (i.e. Taxi, Couriers, Utilities, etc.).
• Enter the payment of weekly check requisitions from Payroll.
• Process select vendor invoices. Review vendor invoices for appropriate approval and completeness before processing them for payment.
• Undertake other tasks as required by the Accounts Payable Supervisor.

Requirements

• Diploma of Collegial Studies (2year-DEC) in a field related to the primary responsibilities and one to two years of related work experience in an office setting.
• Good spoken and written English (Level 4) in order to respond to general inquiries from walk-ins, call-ins and emails and write brief memorandums, notes and emails to both University staff and faculty members as well as external parties. Basic spoken French (Level 3).
• Knowledge (Basic level) of Word (to create and format documents) and of Excel (to input data into a spreadsheet).
• Experience entering data accurately into a financial database is essential.
• Superior keyboard skills in regards to speed and accuracy.
• Ability to work under pressure and within tight deadlines.
• Attention to detail.

Salary

$18.90 - $22.53 per hour

Union/Association

CUSSU

Interested applicants must submit a curriculum vitae with a covering letter by January 10, 2013, to:

Josy Cirella
Concordia University
Department of Human Resources
S-FB 1130
1455, boul. de Maisonneuve O.
Montréal (Québec) H3G 1M8

Fax: (514) 848-2844

Email:
External Candidates - hr-employment@concordia.ca
Internal Candidates - eed-employment@concordia.ca
(please enter your Employee ID number in the subject line)

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.

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