DEPARTMENT ASSISTANT (P4934)

FINANCIAL SERVICES

Scope

Reporting to the University Controller, the incumbent provides front-line support to internal and/or external clientele of Financial Services, as well as, administrative, secretarial, and logistical support to the unit of Financial Services.

Primary responsibilities

• Provide secretarial and administrative support to the Financial Services unit.
• Maintain the conference room booking system and list-serves to be used in disseminating various announcements to Financial Services employees; prepare and send announcement notices to Financial Services employees.
• Ensure that stationary, supplies, and office equipment are maintained and that stock inventory is adequate at all times.
• Prepare and process order forms for the purchase of supplies on a regular basis.
• Respond to all telephone, in-person and e-mail inquiries; determine the nature/urgency of a case as well as to which office the client should be directed to.
• Provide assistance to staff in regard to deliveries; ensure that all deliveries and incoming mail is distributed accordingly.
• Ensure that the Financial Services unit is fully operational during work hours.
• Maintain central filing system related to department invoices and signing authority binders.
• Manage the administrative and clerical functions for the University Controller: manage the agenda, schedule internal and external appointments and meetings, prepare documentations and maintain appropriate filing system.
• Perform other duties as assigned by the University Controller.

Requirements

• Attestation of Collegial Studies (ACS) in Office Administration, Secretarial Studies, Office Technologies, or a related field and two to four years of experience working in an office, preferably within a public sector environment.
• Good spoken and written English and French (Level 4) in order to write and interpret detailed information, and deal with complex situations in both languages.
• Ability to work in Windows environment; good knowledge (Intermediate level) of Word, knowledge (Basic level) of Excel and PowerPoint. Ability to learn and implement new software applications as required.
• Excellent organizational skills in order to effectively multitask, organize work, and set work priorities under time constraints.
• Aptitude to work in a service-oriented environment as both a member of a team and autonomously and to be discreet when discussing confidential information.
• Keen attention to detail and customer service.

Salary

$20.58 - $24.48 per hour (Pay Equity salary adjust pay rate)

Union/Association

CUSSU

Interested applicants must submit a curriculum vitae with a covering letter by December 18, 2012, to:

Josy Cirella
Concordia University
Department of Human Resources
S-FB 1130
1455, boul. de Maisonneuve O.
Montréal (Québec) H3G 1M8

Fax: (514) 848-2844

Email:
External Candidates - hr-employment@concordia.ca
Internal Candidates - eed-employment@concordia.ca
(please enter your Employee ID number in the subject line)

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.

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