COORDINATOR, EVENTS (P1594-P1595)

ADVANCEMENT AND ALUMNI RELATIONS

Note

This posting represents two permanent, full-time positions.

Scope

Reporting to the Director, Alumni Relations, Events and Sponsorships, the incumbent will assist with the production and coordination of events that will secure high satisfaction through personalized service for alumni, students, faculty, staff, parents and friends of the University. The Events Coordinator acts as the liaison between the Department of Advancement and Alumni Relations, the CUAA and its chapters and alumni officers for all event-related matters.

Primary responsibilities

• Act as primary liaison between alumni relations officers, the Concordia University Alumni Association, and the Department of Advancement and Alumni Relations for all event-related matters; oversee the overall coordination of assigned events.
• Act as the primary liaison with suppliers and vendors for all event-related acquisition of goods and services, as well as with other departments university-wide (i.e. Conference Services, Marketing Communications, Physical Resources, and Purchasing etc.)
• Assure the quality of assigned events (i.e.: invitations, communications, registration, event confirmations, pre event, on-site and post-event follow up).
• Gather event-related information and prepare invitations, negotiate all catering contracts, book venues and entertainment, generate publicity, and coordinate terms and conditions for event orders.
• Research and gather information required to organize and execute events (e.g. admission price; equipment availability, scheduling), and communicate this information with a view to maximizing event participation.
• Draft final “post-event” reports of events, and analyze and measure impact of events.
• In collaboration with the Communications unit, coordinate mailings and mass electronic mailing, as well as on-site signage.
• Manage assigned event budgets and time-lines during pre-event, event and post-event periods.
• Support activities and events of the alumni relations and CUAA networks.
• Coordinate and attend meetings, take notes, follow-up on action plans, and provide advice and support.
• Work in coordination with internal and external department contacts to promote Advancement and Alumni activities, events and programs.
• Perform other related duties as assigned.

Requirements

• Diploma of Collegial Studies (3 year DEC) in Business Administration or a related field with four- to seven years of experience in the Event Planning industry/sector .
• Previous experience in planning, coordinating and executing significant events.
• Excellent interpersonal communications skills, ability to work independently and within a team environment and to interact effectively with alumni and other volunteers.
• Ability to handle a number of projects simultaneously.
• Good written and oral English communication skills (level 4), in order to prepare proposals, correspondence and reports. Good spoken French (level 4) in order to communicate with alumni and external contacts.
• Basic knowledge of Word, Excel, and PowerPoint software (to create and update documents, spreadsheets and presentations.
• Demonstrated analytical skills.
• Availability to work on weekends and flexible hours during the week for events and meetings.

Salary

$25.43 -$30.64 per hour

Union/Association

CUSSU

Interested applicants must submit a curriculum vitae with a covering letter by December 17, 2012, to:

Elvira Fiorentino
Concordia University
Department of Human Resources
S-FB 1130
1455, boul. de Maisonneuve O.
Montréal (Québec) H3G 1M8

Fax: (514) 848-2844

Email:
External Candidates - hr-employment@concordia.ca
Internal Candidates - eed-employment@concordia.ca
(please enter your Employee ID number in the subject line)

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.

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