ENROLMENT SERVICES EVENTS ASSISTANT (P4908)

ENROLMENT SERVICES

Scope

Reporting to the Enrolment Services Events Coordinator, the incumbent assists in the coordination, organization and conduct of all events organized by Enrolment Services.

Primary responsibilities

• Respond to inquiries pertaining to convocation and other events being coordinated through Enrolment Services and make arrangements for special requests.
• Provide administrative support to the Enrolment Services Events Coordinator. Assist with the logistics of various events, make arrangements for the shipping of materials and participate in events when required.
• Maintain and create documents used for the planning and execution of events in Enrolment Services.
• Produce diplomas for all graduates; provide replacement diplomas and university greetings.
• Prepare submissions for non-academic medal winners to the Special Graduation Awards Committee. Correspond with prize winners as required.
• Supervise casual staff hired to assist with the production of diplomas at peak periods.
• Perform reception duties when required and other duties in support of the operations of the unit.

Requirements

• Diploma of Collegial Students and one to two years of related work experience.
• Good spoken and written English (Level 4) in order to communicate effectively with students, staff, and faculty; basic spoken French (Level 3) to respond to general questions and provide basic information.
• Basic knowledge of Word and Excel (to create documents and spreadsheets).
• Excellent interpersonal and communication skills with the ability to deal firmly but politely with students and other concerned parties.
• Ability to multitask and work under pressure with frequent interruptions.
• Keen attention to details.
• Sensitivity to the concerns of students & their families, staff and guests of the University.
• Aptitude to work in a service-oriented environment as both a member of a team and independently.
• Ability to work outside normal operating hours.

Salary

$20.53 – 24.48 per hour (Pay equity adjusted salary rate)

Union/Association

CUSSU

Interested applicants must submit a curriculum vitae with a covering letter by March 26, 2013, to:

Elvira Fiorentino
Concordia University
Department of Human Resources
S-FB 1130
1455, boul. de Maisonneuve O.
Montréal (Québec) H3G 1M8

Fax: (514) 848-2844

Email:
External Candidates - hr-employment@concordia.ca
Internal Candidates - eed-employment@concordia.ca
(please enter your Employee ID number in the subject line)

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.

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