ADMINISTRATIVE CLERK (P4804)

IITS

Scope

Reporting to the Director Administration& Training Services, the incumbent ensures that departmental databases relating to commitments and expenses are correct and up to date. The incumbent also serves as documents coordinator responsible for processing, scanning and filing.

Primary responsibilities

• Inform, receive, review and process expenditures related to the department.
• Maintain detailed records of all expenditures and commitments and prepare a weekly statistical report for the Associate Vice-President.
• Oversee the collection and handling of administrative documentation for purchases, timesheets, invoices, as well as office and laboratory supplies;coordinate with Loyola Administrative staff, to ensure IITS documentation is processed in a timely manner.
• Act as the resource person for document preparation and data entry .
• Draft correspondence for the Associate Vice-President; Respond to queries and liaise with customers on behalf of the Associate Vice-President, in the Administrative Coordinator’s absence,
• Fill in for Reception/Switchboard Services when required.

Requirements

• Attestation of College Studies (ACS) in Office Technology or Business Administration and one to two years of office experience in a related setting.
• Highly organized, with ability to multitask and the ability to handle a high volume of inquiries and requests.
• Number-oriented, with ability to analyze information succinctly and accurately.
• Good spoken and written English (Level 4) to communicate effectively and to draft correspondence and documentations. Basic spoken French (Level 3) to respond to routine queries.
• Intermediate knowledge of MS Word and Excel (to create and edit documents and to create, maintain and update spreadsheets).
• Excellent interpersonal, organizational, and communication skills.

Salary

$20.58– $24.48 per hour

Union/Association

CUSSU

Interested applicants must submit a curriculum vitae with a covering letter by October 23, 2012, to:

Maude Bellenguez-Lavin
Concordia University
Department of Human Resources
S-FB 1130
1455, boul. de Maisonneuve O.
Montréal (Québec) H3G 1M8

Fax: (514) 848-2844

Email:
External Candidates - hr-employment@concordia.ca
Internal Candidates - eed-employment@concordia.ca
(please enter your Employee ID number in the subject line)

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.

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